Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Position Summary

The Southwest Region Asset Management Team is responsible for the day-to-day operations of a growing 21 million square foot industrial real estate operating portfolio across four (4) markets. The Operations Coordinator will provide administrative support and operational coordination to various leaders and team members.

Essential Job Duties

• Assist Asset Managers with property level tasks, including review of service contracts and purchase orders, lease, budget, and capital tracking, and tracking property management and leasing agreements
• Assist in post-close obligations for new acquisitions and maintain the weekly Transition Checklist, tracking tenant notification letters, establish file-sharing sites, gather lockbox, banking information, etc.
• Assist in the preparation of quarterly, annual and other ad hoc reporting documents
• Perform various property related tasks which may include running reports in Yardi, reviewing marketing materials, organizing materials for meetings, etc.
• Prepare/update reports, memos, letters, presentations, and other documents, using Microsoft Office and Excel applications)
• Organize and file all asset management and general corporate related documents (Soft files)
• Create Excel worksheets and work within tracking systems to organize large amounts of data, and analyze data as necessary
• Maintain effective communication with other members throughout Ares and with third party property managers and leasing brokers
• Consistently represent the organization in a professional and courteous manner
• Assist Asset Managers with the coordination and planning of marketing events
• General office management duties, including answering phones, greeting/accommodating visitors, ordering lunches and office supplies, and sorting and sending mail
• Coordinate various onboarding needs for new hires
• Complete other duties as required

Required Knowledge, Skills and Abilities 

• Position typically requires a minimum of 1-3 years administrative support experience; real estate experience strongly preferred
• Proven proficiency and advanced knowledge of Microsoft Office Suite and communication tools such as Zoom and Microsoft Teams required
• Strong skills in adapting and using industry specific computer platforms is preferred. Examples include Yardi, Energy Star, Box.com, Avid, Deal Cloud and Real Page
• Demonstrated ability to be professional, presentable, articulate, organized, conscientious, dependable, polished, and comfortable in fast-paced environment required
• Ability to work on multiple projects required
• Ability to maintain confidentiality required
• California Notary or willingness to become a Notary is a plus, but not a requirement

Reporting Relationships

Compensation

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.