Procurement Specialist

Role Purpose

Supports the successful launch of new hotel properties by coordinating and executing procurement activities related to Operating Supplies & Equipment (OS&E).  This role bridges the gap between internal teams and external stakeholders (Owner, developers, and suppliers) to ensure timely, brand-compliant, and cost-effective delivery of all OS&E items to new properties. 

Key Accountabilities

• Collaborate with Brand, Design, and New Openings teams to create, refine, and maintain comprehensive opening lists tailored to each new property. 

• Act as the primary procurement contact for Owners, developers, and third-party procurement agents, ensuring alignment on project scope, timelines, and brand standards. 

• Coordinate and manage the end-to-end purchase order review process. 

• Track procurement schedules, monitor order status, and proactively address any delays or challenges in the supply chain. 

• Oversee delivery and installation schedules to ensure OS&E items arrive on time and in full, ready for property opening. 

• Maintain accurate procurement documentation, budgets, and report for project stakeholders. 

• Ensure all purchased items comply with brand specifications and quality requirements. 

• Support the resolution of any discrepancies or issues arising from deliveries, damage, or supplier performance. 

• Provide regular status updates and reporting to internal teams and project stakeholders. 

• Respond in a timely manner to stakeholder requests 

• Prioritize workload to ensure delivery of projects within agreed SLA’s 

Decision Rights

Owns

• Escalate vendor performance issues and recommend alternative suppliers.

• Provide substitutions/ solutions in alignment with Design and meeting Brand standards

• Prioritize procurement activities and allocate tasks across multiple openings. 

Influences

• Development and refinement of brand OS&E through feedback and sourcing insights. 

• Opening project timelines through procurement planning and proactive coordination. 

• Owners and developers experience via professional representation and issue resolution. 

Key Metrics

• New hotels open on time with full, brand-compliant OS&E installation.

• Procurement activities stay within approved budget & schedule.

• Strong partnerships developed with internal teams and external stakeholders

• Proactive identification and mitigation of risks in the procurement process.

Key Skills & Experiences

Education

• Bachelor's degree in a relevant field of work, or an equivalent combination of education and work-related experience 

Experience 

• 3-5 years of progressive work-related experience in procurement, preferably within the hospitality industry or a project-based procurement role. 

• Strong understanding of OS&E categories and brand standard requirements. 

• Excellent organization, communication, and stakeholder management skills. 

• Proficiency with procurement systems and Microsoft Office Suites.   

• Advanced PowerPoint, Excel and Smartsheet. 

• Ability to manage multiple concurrent projects and adapt to shifting priorities. 

• Knowledge of logistics and international supply chain considerations is a plus. 

• Procurement experience in large organization. 

• Capable of being part of a matrixed team in a project environment. 

• Demonstrated negotiations and influencing skills. 

• Effective procurement management skills

Location 

This job is primarily remote. The selected candidate should reside in or near Toronto, Ontario, Canada.

The salary range for this role is $65,000 to $75,000.