Salary Range: 29.79 to 35.75 (Currency: USD) (Pay period: per-hour-wage)
The San Francisco Museum of Modern Art is one of the largest museums of modern and contemporary art in the United States and a thriving cultural center for the Bay Area. We cannot imagine life without art; it inspires and connects us every day. Now more than ever, these connections matter and are aligned with our values.
Inclusive: We strive to be a museum of many voices in dialogue.
Passionate: We believe working with art is more than a job or trusteeship - it’s a way of life.
Brave: We are committed to approaching our work with courage and a sense of adventure.
Empathic: We aim to act like a person, not an institution.
SFMOMA is a place for the infinitely curious to explore, support, and experience the art of our time. We believe that modern and contemporary art can influence the way we think, view the world, and embrace the many voices and perspectives around us. We aspire to foster an environment that elicits joy, nurtures a sense of belonging and purpose—where difference is seen as a strength, and every one is appreciated for their whole self.
Schedule: Full Time, 35 hours/week, approximately three days onsite
As a key member of the Philanthropy Department, under the supervision of the Manager, Donor Arts Program, the Philanthropy Associate, Donor Arts Program provides administrative support for the Art Experience Donor Programs at SFMOMA, specifically Collectors’ Forum (CF), Contemporaries (CO), the Society for the Encouragement of Contemporary Art (SECA), and SFMOMA’s Accessions program. The Associate performs administrative functions including gift tracking, renewal management, event support, volunteer leadership committee support, and benefit fulfillment for these donor groups.
The Philanthropy Associate, Donor Arts Program works closely with colleagues on the CRM Enterprise Services, Donor Events, Membership, and Curatorial teams, as well as externally with donors, committee members, volunteers, members, interns, and external vendors. Attention to detail, excellent communication skills, project management skills, ability to work under numerous overlapping deadlines, and a desire to create and maintain orderly systems are key qualities for this position.
Responsibilities & Duties
- Administrative
- Supports the regular cycle of renewals and solicitations for Collectors’ Forum, Contemporaries, SECA, and Accessions donors, in partnership with the Manager, Donor Arts Program; the Individual Giving Manager, Curators’ Circle; and the Associate Director of Annual Giving, Director’s Circle.
- Coordinates Collectors’ Forum, Contemporaries, and SECA committee meetings including scheduling meetings, communicating with the committee, tracking RSVPs, arranging meeting rooms, IT and catering, building agendas and PowerPoint presentations, printing handouts and name plates, and taking and disseminating recaps to committee members. Assists with Accessions program meetings.
- Provides logistical and administrative support for stewardship and prospecting events for the Art Experience Donor Programs (CF, CO, and SECA) such as exhibition previews, gallery visits, artist salons, tours, and studio visits, including invitation list management, mailings, tracking RSVPs, event logistics, staffing, and other support as needed.
- Owns administration of Accessions programs and acts as point of contact for communications between Curatorial, Philanthropy, and volunteer leadership.
- In conjunction with the Manager, Donor Arts Program, volunteer leadership, and associate curators, assists in coordinating the biennial SECA Award program and exhibition. Duties include responding to artist inquiries; notifying artists of competition procedures and schedules; accepting and returning artists’ entries; and planning to reserve required facilities. Supports, schedules, and attends opening reception for Art Award exhibition.
- Supports the production of triannual Collectors’ Forum, Contemporaries, and SECA email newsletters, gathering content, images, routing for approval, and deploying via email provider.
- Maintains CF, CO, SECA, and associated events calendars, keeping electronic calendars (internal and external) up to date.
- Commitment to advancing actionable diversity, equity, and inclusion in Annual Giving, Philanthropy and in the museum.
- Database Management
- Manages timely and accurate gift processing, tracking, and acknowledgement.
- Generates regular reports to track income, membership, and other key performance indicators, and leverage Tessitura analytics for CF, CO, SECA, and Accessions program insights.
- Manages the input and upkeep of donor plans, constituent records and prospect records for CF, CO, SECA, and Accessions groups in Tessitura.
- Maintains strict confidentiality regarding all aspects of the programs, such as donor and constituent information, department operations, and financials.
- Performs other duties as assigned.
- Community
- Commits to advancing SFMOMA’s diversity, equity, inclusion, and access efforts, working towards making the museum a welcoming place for everyone, both internally and externally.
- Works internally with CRM Enterprise Services, Editorial, Marketing, Design, Visitor Experience, and Curatorial departments, as well as externally with trustees, volunteers, interns, and external vendors, exercising discretion on confidential and sensitive information.
- Supports the mission of SFMOMA and provide a commitment to fostering creativity and embracing new ways of seeing the world.
Qualifications & Skills
- Bachelor’s or Associates degree, or equivalent work experience.
- Two (2) years of administrative or related experience preferred. Demonstrated work in fundraising or arts a plus.
- Proven skills and ability to manage multi-phase projects from inception to completion including the ability to build consensus among team members and balance multiple concurrent priorities.
- Superior writing and editing abilities with consistency in proof reading as well as strong verbal communication skills.
- Ability to take initiative and work independently when needed, ask clarifying questions, and the capability to work with minimal supervision.
- Effective organizational and conceptual skills with an eye to detail.
- Proficient with standard office equipment and software, including the full MS Office Suite. Experience with databases and/or Tessitura encouraged.
- Appreciation of modern and contemporary art is a plus.
Working Conditions
- Some lifting of boxes associated with events and donor benefit fulfillments.
- Willingness to work occasional evenings and weekends.
Job posting open date: 7/25/24
Job posting closing date: 8/5/24, 4pm
All jobs posted will remain open for at least five business days.
We encourage both internal and external candidates to apply within the initial open posting period as the application close date may or may not be extended beyond that initial period. Applications will not be accepted after a posting has been closed.
Location: San Francisco, 151 3rd Street.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
SFMOMA is an equal opportunity employer that is committed to diversity, equity, inclusion, and accessibility. No person shall be discriminated against based on race, color, religion, gender, gender identity, age, genetic information, ancestry/national origin, marital status, disability, medical condition, HIV status, sexual orientation, veteran/military status, and any other category protected by federal of state law.
You may request reasonable accommodation if you are unable to or are limited in your ability to access job postings or provide additional information asked in the job posting.
You can request reasonable accommodation by contacting the People Team at [email protected]. 
