Responsibilities:

• Provide administrative support to 3 Directors in Enterprise Ops.
• Provide support to the overall Aviation, Transportation and Workplace teams in UCAN.
• Manage complex calendars for a growing team, including scheduling internal and external meetings with multiple parties across multiple time zones
• Manage general administrative duties, including processing and tracking invoices, facilitating team and visitor requests, and ordering supplies
• Build and maintain strong working relationships with executives, department leads and staff, and outside vendors to deliver results based on their needs
• Actively engage in networking within the CREWS and broader Netflix admin community to exchange best practices and innovative strategies.
• Coordinate travel arrangements, both domestically and internationally
• Assist with onboarding of new hires
• Collaborate with executive assistants and admins across teams on various aspects, including conferences and off-site meetings
• Information and Communication Management: Assist in the maintenance of the department’s database, org charts and meeting materials (agendas/notes/pre-reads/presentations).
• Organize, attend, and participate in larger team meetings and offsite - support with driving the agenda.
• Coordinate vendor meetings
• Create a positive atmosphere of professionalism and support
• Support team leaders & coordinators with ad hoc projects
• Effectively prioritize and manage workload to support the dynamic needs of leaders, balancing immediate tasks with long-term impactful projects.
• Proactively communicate with leaders and team members, offering and soliciting feedback to ensure alignment and accountability.

Qualifications:

• 4+ years experience as an Administrative or Executive Assistant, providing support to multiple executives at a fast-paced company (experience in an entertainment/tech setting a plus)
• Team player who operates in a team-oriented setting
• Ability to be discrete and maintain confidential information
• Proficiency in Google Suites (Gmail, Drive, Calendar, Docs, Sheets, Slides)
• Self-starter with the ability to multi-task, prioritize and respond accordingly in a fast-paced environment
• Great communicator who can build strong working relationships with vendors, and internal and external partners
• Willingness to continue learning to ensure understanding of current production process and needs
• Strong written and verbal communication skills 
• Willingness to take educated risks and think out of the box
• Demonstrates adaptability and flexibility, with a keen ability to adjust priorities based on leaders’ needs and organizational goals.
• Open to both giving and receiving feedback constructively, with a focus on continuous personal and professional development.