Ministry

Job Description

Ministry (Government Sector Contract 7 Months)

The Project Manager/Leader,, will be responsible for, but not limited to, the following activities 
 

• Provide Management, Leadership and Consultations related to identifying and analysing the program strategy, supporting policy, organization and business processes
• Provide Leadership, Facilitation and Consultation on the design of new business architectures, processes and rules;
• Provide advice, oversight and guidance to a team of business relationship managers, project leads and project managers in the development and management of all project related documentation and plans as well as facilitation of project tasks.
• Provide Consultation efforts with all affected internal and external stakeholders where necessary;
• Accountable to facilitate identification of risks and mitigation strategies, to ensure risks are assessed and have owner/ approach defined for planned mitigation strategies. Update Risk Log on a weekly basis. Ensure management awareness of high impact/priority issues; escalate as appropriate
• Ensure defined Change Management Process is followed for any change from agreed scope, schedule or quality. Issue Change Requests and seek management approvals
• Provide day-to-day leadership to the project team.
• Work collaboratively with Project Managers, leads and other team members and obtain agreements and commitment where required to successfully manage dependencies and expectations
• Provide weekly project status report that reflects progress on tasks, changes based on approved change orders, issues/risks that require management attention and planned activities for the next period.
• Provide metrics and input to Program Manager, as required.
• Develop Project Status presentations/ decks for various audiences, as required
• Escalate deviations from planned baseline schedules and scope to business and IT managers and PMO
• Ensure required project management standards are followed
• Complete Project Post-implementation reviews and project closeout report

Qualifications

Knowledge and Experience Requirements:
The candidate must be able to work in a multi-project, Multi-disciplinary enterprise environment seeking input and comment from other major initiatives.
Required Skills and Knowledge
·       Senior experience working with clients, maintaining relationships, developing strategies and implementing change initiatives (both technical and non-technical)
·      Experience managing the expectations of a wide range of project stakeholders and target solution users, both from the business and IT side of an organization;

·      Extensive experience in complex business and IT issues management, including analysing, problem-solving and coordination and facilitation of issue resolution in a timely fashion;

·       Experience in preparing reports and briefing materials for, and making presentations to, senior management
·      Proven ability to manage to successful completion an assignment of this nature, magnitude and complexity, and achieve the results on schedule and within budget;

·       Superior communication, presentation and interpersonal skills; superior negotiating, mediating, and influencing skills; superior leadership and consulting skills, with demonstrated ability to work independently and in a team/multi-stakeholder enterprise environment; strong ability to mentor and coach and develop others
·       Experience in defining business requirements methodologies
·       Experience managing team members undertaking both business functional and technology related tasks in a coordinated project environment
·       Excellent written, presentation, communication and influencing skills
·       Experience as a Project Manager  planning and managing large, complex, multi-year, multi-tier, multi-stakeholder projects
·       Experience with procurement process and project management of different stages of RFP creation and evaluation process
·       Experience with the management of Third Party deliverables and acceptance processes
·      Experience and knowledge of project management tools, such as CA Clarity, MS EPM, and other associated tools such as MS Project, Open Workbench, Sharepoint;

·       Experience in developing detailed project management documentation (e.g. project plan, project schedule, Work Breakdown Structure (WBS)), monitoring project performance and initiating corrective action, where required
·      Experience in developing, integrating and managing plans and schedules involving multiple teams and multiple 3rd party suppliers

·      Extensive experience in the ongoing identification, monitoring, and management of Project risks, and the establishment and management of contingency plans, where appropriate;

·      A team player with the ability to coordinate multiple projects with competing priorities and strict deadlines;

·      Knowledge of and experience with monitoring and reporting on project progress and delivery using MS Project (Workstation and Enterprise versions), Sharepoint and other reporting tools.

·       Experience in structured methodologies for project management and the design, development, implementation and maintenance of applications
·       Demonstrated experience in the development of system modernization strategies, plans, and schedules, and experience managing those plans.
·       Experience in the development of Internet/Intranet business strategies
·       Knowledge and experience with the Zachman Framework for Enterprise Architecture
·       Expert skill with MS Office software
·       Experience leading teams of at least 10 people
·       Leadership experience in one or more of the following areas:
o   multi-tiered application development
o   selecting and establishing technical architectures
o   design and development of large or medium corporate database applications
o   establishment and/or management of information resource management functions in large or medium organizations
o   managing the implementation activities associated with large IT projects such as data conversion and database loading
o   managing multiple concurrent tasks in a multi-tiered application environment
Desirable Skills
·       Experience with the RUS business and systems architecture

·      Demonstrable knowledge of RUS applications, databases and systems
·      Demonstrable knowledge and experience in working in accordance with policies and procedures of Ontario Public Service
·       Demonstrable knowledge and experience with the OCCIO and OCCTO project management directives
Vendor responses to the RFS are to include the following:
Quality Control – The Vendor must define the quality control plan or process – including measurement methods – that it will use to monitor and report on its performance for the Client.
Methodologies – The Vendor must identify any methodologies that it proposes to use in the course of conducting the work.
Implementation Plan – The Vendor must describe how it plans to perform and complete the requested services, and must prepare an implementation plan with respect to the requested services (i.e.: actions, responsibilities, time frames, and individuals required to perform and complete the requested services)
Communications and Reporting – The Vendor must describe how the Client will be informed of the Project status, including progress reports and any other types of reports or reporting requirements, and the frequency of reporting.
Contingency Plan – The Vendor must identify potential areas where problems may arise, and the plan for minimizing risk to the Client.

Additional Information