HR & Payroll Coordinator

HR & PAYROLL COORDINATOR

Human Resources | Payroll | HRIS | Leave Administration

Position Summary

We are seeking a highly organized HR & Payroll Coordinator to support payroll and day-to-day HR operations for a fast-paced, multi-location retail organization. This hands-on role manages payroll data, employee records, onboarding, benefits support, leave administration, and recruiting coordination while maintaining accuracy, responsiveness, and confidentiality.

NON-NEGOTIABLE REQUIREMENTS

·    Hands-on ADP Workforce Now experience is mandatory.

·    Advanced Excel proficiency, including VLOOKUPs and PivotTables, is mandatory.

·    Candidates will complete practical ADP Workforce Now and Excel assessments during the selection process.

Key Responsibilities

Payroll & ADP Workforce Now

·     Support accurate and timely payroll processing across multiple retail locations.

·     Review timecards, punches, PTO, overtime, commissions, deductions, and other payroll data; investigate and resolve discrepancies.

·     Process new hires, terminations, pay changes, transfers, promotions, and status changes in ADP Workforce Now.

·     Maintain accurate HRIS records and respond to employee and manager questions regarding pay, deductions, timekeeping, PTO, and pay statements.

·     Support payroll audits, reporting, reconciliations, and year-end activities while protecting confidential information.

Human Resources & Leave Administration

·     Coordinate onboarding, employment documentation, separations, personnel files, and benefits-related changes.

·     Administer employee leaves, including sending and tracking FMLA and disability paperwork, monitoring deadlines, maintaining documentation, and coordinating return-to-work information.

·     Support workers' compensation, unemployment claims, employment verifications, HR compliance, and recordkeeping.

·     Prepare reports and provide administrative support for employee relations, investigations, corrective actions, and other HR initiatives.

Recruiting Support

·     Post and maintain open positions in Workable ATS and other recruiting platforms.

·     Track candidates and coordinate background checks, offer letters, onboarding requirements, and start dates.

Qualifications

·     Minimum 4 years of professional HR, payroll, or HR operations experience.

·     Mandatory: Hands-on ADP Workforce Now experience.

·     Mandatory: Advanced Excel skills, including VLOOKUPs and PivotTables.

·     Experience administering FMLA, disability, and other employee leaves.

·     Experience supporting payroll in a multi-location environment strongly preferred.

·     Workable ATS experience preferred.

·     Retail, telecommunications, hospitality, or another high-volume, multi-unit environment preferred.

·     Working knowledge of payroll practices, onboarding, benefits, HR recordkeeping, and employment compliance.

·     Exceptional attention to detail, organization, communication, problem-solving, and ability to manage competing deadlines.

·     Ability to handle sensitive employee information with discretion and confidentiality.

Education

Bachelor's degree in Human Resources, Business Administration, or a related field preferred. Equivalent relevant HR and payroll experience will be considered.

Equal Employment Opportunity

We are an Equal Opportunity Employer and provide employment opportunities without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

• An Excel worksheet to be completed after 1st interview.
• Must be on-site in Plainview, NY

Position: HR & Payroll Coordinator

Reports to: Director of Human Resources
Employment Type: Full-Time and In-Office
Industry: Retail / Telecommunications / Wireless

Salary: $70,000–$80,000

· Competitive base salary

· Medical, Dental, Vision, 401(k)

· Paid training and onboarding

· Vacation, Sick, and Personal Time Off

· Employee growth & rewards programs, including:

o Milestone Recognition Program

o Annual Winners Circle all-expenses-paid trip for top performers

Ask your interviewer for more details about these exclusive employee-focused programs!

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person