Administrative & Executive Assistance (1)

Overview

NOTE: PLEASE BE ADVISED THAT THIS ROLE REQUIRES TRAVEL AND YOU ARE REQUIRED TO WORK AT THE PROJECT ONSITE.

Position Summary:

Provide administrative support to the on-site project management team and site-based employees.

Company Overview

MasTec Renewables, comprised of Wanzek Construction, IEA Constructors, and White Construction, combines over 20 years of experience in renewable energy construction. Depending on your position and project, you may work for one or more of our companies over your career with us. Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #17 Top 50 Domestic Heavy Contractors, #20 Transportation Contractor).

We embrace diverse perspectives among our employees and across all levels of our business, including our suppliers, community partners, and clients. We have built a multidimensional workforce that brings valuable differences in perspectives, work ethics, and approaches to our organization. By collaborating across departments, we foster innovation and encourage everyone—from interns to executives—to share their ideas and make an impact. Our goal is to create a respectful work environment where all employees feel valued, included, and empowered to become innovative leaders in our industry.

The MasTec Renewables market sector is part of the MasTec Clean Energy & Infrastructure business segment. MasTec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.

Responsibilities

Essential Job Functions:

Greet visitors and direct them, handle incoming and outgoing mail, and assist with copying and scanning as needed
Act as liaison between the Field office and Corporate offices
Maintain tracking and reporting spreadsheets needed for the project
Assist with project set-up activities, including but not limited to setting up office contacts and services
Maintain an adequate amount of office supplies
Utilize a cleaning schedule with other office personnel to maintain a clean and organized office throughout the duration of the project
Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates
Assign Standard Operating Procedure (SOP) quizzes in Mastec University within 24 hours of receiving the completed training roster from site supervision
Serve as a champion of the organization’s Safety culture
Lead daily timesheet audits, ensuring accuracy and compliance
Notify management of timesheet errors as they arise
Assist with the correction process for craft payroll to ensure accuracy
Work with Payroll to ensure adequate training within our various time keeping systems for supervisors onsite
Coordinate with Payroll for onsite check printing and distribute weekly paystubs (Union only)
Ensure payroll policies are being followed (i.e. per diem, PTO, rotation, etc.) and following up with site leadership with issues
Assist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation
Initiate and coordinate Union Hall referrals for Craft employee hiring (Union only)
Maintain site roster and time off calendar
Complete I=9 audits to ensure all cases are closed and employees are authorized to work
Submit mileage mobilization reimbursement for eligible employees when applicable
Ensure job/salary changes are submitted in a timely manner and that site management is aware of the process and provide training as needed
Audit site roster and Last Day Worked report regularly to ensure that employee’s files are up to date
Work with employees as issues arise to provide the proper point of contact to solve their matters
Assist users with logging into company software accounts
Assist with equipment questions (scanner, copy machine, etc.)
Partner with the IT department to help users troubleshoot onsite equipment issues
Other duties as assigned

Qualifications

Education and Work Experience Requirements:

One to three years’ experience in administrative support position

Knowledge, Skills and Abilities Required:

Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company’s Zero Injury principles
Proficient in Microsoft Word, Excel, Teams, Outlook, and Internet
Strong verbal and written communication skills
Strong ability to multi-task and attention to detail

Working Environment:

When visiting jobsites the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions
This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises

What's in it for you:

Financial Wellbeing

Compensation $22 - $23.50 hourly, commensurate with experience
Competitive pay with ongoing performance review and merit increase
401(k) with company match & Employee Stock Purchase Plan (ESPP)
Flexible spending account (Healthcare & Dependent care)

Health & Wellness

Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
Discounted National Gym Membership Network

Family & Lifestyle

Paid Time Off, Paid Holidays, Bereavement Leave
Military Leave, including Differential Pay and Benefits Continuation
Employee Assistance Program

Planning for the Unexpected

Short and long-term disability, life insurance, and accidental death & dismemberment
Voluntary life insurance, accident, critical illness, hospital indemnity coverage
Emergency Travel Assistance Program
Group legal plan

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact [email protected]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

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