Development and Operations Coordinator

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for Development and Operations Coordinator for our Southern Arizona Division based in Tucson.

The Development and Operations Coordinator provides operations support for the Tucson division and plans, coordinates, implements and evaluates fundraising events according to best practices, timelines, and budget.

This is a hybrid role, requiring the ideal candidate to work from our Tucson office and travel locally for on-site visits related to venue selection, event planning, and execution across the Tucson area.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

• Provides a wide variety of skilled event planning and data management support to the Southern Arizona Division, ensuring all programs, events and office functions run efficiently. Ensures a high quality of service is provided to all staff, volunteers, and other external and internal customers.
• Plans, manages and implements assigned events, including the Southern Arizona Heart Walk, Southern Arizona Go Red for Women luncheon, STEM Goes Red event and smaller, ancillary events throughout the year. Includes all aspects of event planning: event design, vendor selection and management, contract negotiation, visual innovation, budget management, resource optimization and execution excellence. Leads event day execution for assigned events.
• Partners with Event Planning Director to plan the Southern Arizona Heart Ball.
• In coordination with internal partners, recruits, orients, and trains event volunteers as needed. Manages volunteers on event day.
• Manages customer and campaign information utilizing American Heart Association systems accurately, timely and completely in accordance with established guidelines. Understands and interprets data to ensure that it is complete and accurate, identifying and addressing any gaps in a timely and self-directed manner.
• Processes invoices for payment, conducts research as assigned, organizes and orders event supplies, maintains inventory tracker. May assist with event set-up and tear-down.
• Ensures the collateral, signage and visual needs of events are produced and adhere to American Heart Association branding guidelines.
• Procures necessary resources and may solicit in-kind donations.
• Coordinates business operations for the Tucson office including facilitating operations orientations, coordinating office safety inspections and emergency response planning/training, and ensuring office needs are managed consistent with policies and standards for safe, effective, and efficient operations.

• Provides scheduling and expense report support to the Executive Director.

• Responsible for accurate, timely processing of donations in accordance with established requirements and standards.
• Proactively ensures timely communication with internal and external partners and customers, supporting collaboration to achieve shared goals.

Qualifications

• High School Diploma or equivalent 
• Three (3) years prior relevant work experience that includes: 
  • Project management with ability to manage multiple projects simultaneously and meet specified timelines.
  • Administrative expertise with complex clerical responsibilities and data management.

• • Effective oral and written communication skills.
  • Effective interpersonal skills with demonstrated ability to develop collaborative working relationships internally and externally.
  • Ability to organize, plan and execute corporate events, both in-persona and digital experiences.
• Proficiency in Microsoft Office applications.

• Ability to travel locally for event preparations and day of event coordination; requires access to reliable transportation at all times on an immediate basis.

Here are some of the preferred skills we are looking for:

• Demonstrated ability to recruit, train and manage volunteers with success in delegating and accomplishing goals through empowering volunteers.
• Knowledge of corporate and community networks.
• Knowledge of American Heart Association’s mission and programs.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs; eligibility for an incentive program is based on the type of position.  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

 

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.This position not a match with your skills?  Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

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