Unit Chief

Job Title

Unit Chief, Fort Worth Academy Coordinator

Agency

Texas Division of Emergency Management

Department

Academy 1

Proposed Minimum Salary

$9,646.88 monthly

Job Location

Fort Worth, Texas

Job Type

Staff

Job Description

GENERAL DESCRIPTION:

The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel and change in duties as needed.

The Unit Chief, Fort Worth Academy Coordinator under general direction, performs complex managerial work and administers the daily operations and activities of the TDEM Emergency Management Academy. Work involves establishing goals and objectives; developing guidelines, procedures, policies, rules, and regulations; developing schedules, priorities, and standards for achieving established goals; coordinating and evaluating business function, division, or department activities; developing and evaluating budget requests; and monitoring budget expenditures. Plans, assigns, and supervises the work of others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

This position reports to the Section Chief, Academy Training.

This position is considered at-will status and serves at the discretion of the head of the agency.

*Salary is a fixed rate and is non-negotiable.

*This position is located on-site and not subject to telecommuting.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Assists the Division Chief, Training and Section Chief, Academy in managing and overseeing activities of the agency’s Fort Worth Emergency Management Academy.

• Creates and oversees curriculum development, program analysis, program compliance, and logistics.

• Identifies training needs for the program, establishes goals and objectives, develops and approves training and education schedules, priorities, and standards for achieving goals, and manages evaluation activities.

• Develops and implements techniques for evaluating business functions for the academy.

• Develops and evaluates budget requests, monitors budget and grant expenditures, and adjust, as necessary.

• Conducts policy research and the revision of plans, policies, procedures, and related documents required to maintain and ensure compliance.

• Conducts gap analysis, identifies areas of needed change, and makes recommendations to improve business operations.

• Represents the business function, division, or department at meetings, hearings, trials, conferences, and seminars or on boards, panels, and committees.

• May manage programs focusing on continuous process improvement.

• May manage staff development plans and activities for Academy staff.

• Plans, assigns, supervises the work of others and conducts performance evaluations

• Serves as a hiring manager for the vacant position(s) within the assigned units and recommends finalist selection through a chain of command.

• Ability to travel up to 25%.

• Face-to-face and person-to-person interactions are required.

• Maintains a regular course of attendance during authorized work schedule and works extended hours when needed.

• Availability for after-hours and weekend work is required.

• Performs related work as assigned.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

MINIMUM QUALIFICATIONS:

Education – Bachelor’s degree in a related field from an accredited four-year college or university or equivalent combination of education and experience.

Experience  –  Seven (7) years of progressively responsible experience in training or adult learning for a metropolitan, state, public sector, military, or large-scale organization, including two (2) years of supervisory experience.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree with a major or coursework emphasis in Emergency Management, Criminal Justice, Public Health, Homeland Security, Planning, Public Administration, Education or Business Management.

• Supervisory experience within an emergency management, emergency response, public safety, or grant management profession.

*Additional work experience or the type described above may be substituted for the education requirement on a year-for-year basis. Thirty (30) semester hours is equivalent to one (1) year of experience. A completed advanced degree in a relevant field may also be substituted in lieu of work experience. 

KNOWLEDGE, SKILLS, AND ABILITIES:

• Working knowledge of, or the ability to rapidly assimilate information related to TDEM, state and federal regulations, grant requirements, legislation, guidelines, policies, and procedures.

• Knowledge of adult education principles, methods, practices, techniques, materials, and processes and of uses and operation of audio-visual tools associated with training.

• Knowledge of state and federal regulations regarding emergency management activities.

• Knowledge of management and supervisory methods and principles, leadership principles, performance and productivity standards, and fiscal/budget management.

• Knowledge of Section 508 of the Rehabilitation Act for accessibility standards.

• Proficient in management and supervisory methods and principles, performance and productivity standards, and fiscal/budget management.

• Proficient in developing curriculum and educational publications for professional development.

• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and learning management software.

• Ability to perform statewide recruitment and outreach with system members, stakeholders, and local jurisdictions.

• Ability to develop plans, policies, and procedures for efficient workflow and overall effectiveness.

• Must exhibit integrity, provide clear direction to subordinates, promote teamwork, and motivate others to accomplish goals.

• Ability to demonstrate poise, tact, and diplomacy and establish and maintain effective working/professional relationships with internal and external customers.

• Ability to be organized, flexible, and effectively prioritize in a multi-demand and constantly changing environment.

• Ability to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness, or professionalism.

• Ability to effectively communicate and present information and/or training to individuals and a wide variety of audiences.

• Ability to produce clear, concise, and professional documents, reports, and presentations.

• Ability to access relevant information and utilize and/or present research and conclusions in a clear and concise manner quickly and efficiently.

• Ability to examine data/information, discern variations/similarities, and identify trends, relationships, and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.

• Ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance, and dissemination of information.

• Availability for after-hour and weekend work is required.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Complete and obtain certification in IS-100, IS-200, IS-700, IS-800 FEMA courses within twelve (12) months of employment and any other training as determined.

• Complete and obtain FEMA’s Professional Development series training certification within eighteen (18) months of the hire date or effective start date in the position.

• Valid Texas Driver’s license.

*Additional Military Crosswalk (occupational specialty code) information can be accessed at: http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions

*Resumes are not accepted in lieu of an application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.