Project Administrator

Let's Build a better Tomorrow Together! 
As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet.  Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard – your next great opportunity is just a few clicks away! 

What we offer 

• Competitive salary 

• Paid vacation/holidays/sicktime - Available day one

• Comprehensive benefits package including, medical, dental, and vision care - Available day one 

• Extensive product and on the job/cross training opportunities with outstanding resources 

• Encouraging and collaborative team environment 

• Dedication to safety through our Zero Harm policy 

• Check us out! https://youtu.be/rS3_3zSHb4Q 

What you will do 

Project Coordination:

• Oversee building and construction project administration, including new construction, space buildouts, and facility expansions.

• Track to ensure projects are completed on time, within budget, and meet quality standards.

• Maintain regular communication records for the benefit of stakeholders, including city officials, contractors, and vendors.

Compliance and Safety:

• Ensure documentation in compliance with facility and project management policies and procedures.

• Ensure documentation in compliance with health and safety regulations per JCI policy and Worksafe.

•  Ensure documentation in compliance with emergency situations or breakdowns.

Documentation and Reporting:

• Track project performance measures and document progress.

• Provide regular updates to stakeholders and ensure proper documentation is maintained1.

How you will do it

• Oversee the reporting and management of the financial operations of the facility ad projects

• Prepare as requested and maintain as required financial records, including budgets, forecasts, and financial statements.

• Manage accounts receivable and payable, ensuring timely invoicing and payments.

• Issuing of contracts in accordance with project and JCI policy.

• Vendor Management to include invoice controls and sign off, payment terms met as contractually agreed, updates to vendor profile, vendor set up.

Budgeting and Reporting:

• Contribute to the develop of and monitoring of budgets for facility operations and projects.

• Prepare monthly, quarterly, and annual financial reports as requested.

• Contribute to financial analysis to support decision-making and strategic planning.

• Maintain a project pipeline report from inputs from Team Members.

• Responsibility to learn and manage the information within specific JCI financial programming

Compliance and Auditing:

• Ensure compliance with financial regulations and standards.

• Coordinate and support internal and external audits.

Facility Coordination:

• Manage contracts related to facility maintenance and services.

• Manage project related documentation as directed.

• Oversee facility-related financial transactions and ensure cost-effective operations.

Qualifications:

• Education: Bachelor’s degree in finance, accounting, facility management, project management, or a related industry experience in the field.

• Experience: Previous experience in facility management or project coordination would be an asset.

Skills:

• Strong organizational, analytical and problem-solving skills.

• Excellent communication and interpersonal skills.

• Ability to manage multiple projects simultaneously and work under pressure

• Proficiency MS Excel, Smartsheet and Sharepoint.

Who we are

Johnson Controls is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit www.johnsoncontrols.com/tomorrowneedsyou.

HIRING SALARY RANGE: $73,500 - $91,900 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.)  This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the

Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us

Johnson Controls’ Canadian subsidiaries are committed to providing reasonable accommodation to applicants, candidates and employees with disabilities, in accordance with applicable human rights legislation, and in Ontario, in accordance with the Accessibility for Ontarians with Disabilities Act (“AODA”). When requested, accommodation will be provided throughout all stages of the recruitment and selection process. To request accommodation, please contact us. Any information you provide related to accommodation measures will be treated as confidential. A copy of Johnson Controls’ applicable AODA policies are available on our website at www.johnsoncontrols.com for your reference, and can be made available in accessible formats upon request.