We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for ensuring the smooth operation of our office and supporting various administrative tasks, including providing crucial support to the Executive Assistant to the CEO. The ideal candidate will be proactive, efficient, and capable of handling multiple tasks with a positive attitude.
This role is an excellent opportunity for someone who is looking to start their professional journey, eager to learn how a business operates and gain exposure to various departments.
This role is a hybrid role based in St Petersburg, FL office, you will need to be in the office on the same days as the CEO
About Us
Sign In Solutions is the innovative workplace enablement partner that goes beyond traditional visitor management, combining the comprehensive software and real-time analytics modern organizations need to mitigate risk, elevate experiences, and empower people. Launched in 2021 with funding from PSG V, Sign In Solutions acquired Sign In App, Sign In Enterprise (formerly Traction Guest), Sign In Compliance (formerly ThreatSwitch), Sign In Workspace (formerly Pronestor) , Sign In Scheduling (formerly 10to8) and Sign In Central Record (formerly SCR Tracker)
Culture:
Culture is important at Sign In Solutions. Our values don’t just sit on a glossy page. We live them every day. Our values are the cornerstone of who we are:
Customer 1st
Respect & Dignity
Accountability & Empowerment
Honestly & Positivity
We’re Here To Win
Do Good & Give Back
Skills:
- Proven experience as an Office Administrator, Office Manager, or similar role.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in G-suite (Gmail, Calendar, Drive, Sheets, Slides and ect)
- Familiarity with office equipment and IT support.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
- Bachelor’s degree in Business Administration, Management, or related field is preferred.
What You Will Be Doing:
- Ensure the CEO is on time for meetings and calls, providing reminders and updates.
- Maintain a clean and tidy office environment.
- Order and manage office supplies, including drinks, snacks, IT-related items, and other necessities.
- Handle incoming and outgoing mail, including processing and scanning checks, and mailing to appropriate recipients
- Coordinate office lunch ordering and cater lunches for various meetings.
- Manage parking garage requests and allocations
- Provide support to the Executive Assistant to the CEO, assisting with scheduling, travel arrangements, and other administrative tasks.
- Greet and assist visitors, ensuring a welcoming and professional atmosphere.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Handle confidential and sensitive information with discretion.
- Act as a point of contact for internal and external communications.
- Respond to inquiries and direct them to the appropriate person or department.
- Draft, proofread, and edit documents and correspondence as needed.
- Assist in planning and organizing company events, meetings, and conferences.
- Coordinate logistics, including venue selection, catering, and equipment setup.
- Other duties as assigned by the CEO’s EA.
This isn’t just about us getting to know you. We believe you need to dive in to get to know us. We encourage you to research and read up on our company news and articles. Throughout the recruitment process, you will be given the opportunity to ask lots of questions, meet different members of our team, and get hands on to showcase your skills. As you get to know what we’re all about, we hope you’ll become increasingly confident and excited that we could be your next big move.
Once your application is received and reviewed, qualified candidates will move on to our next steps. Our general recruitment process has the following steps:
Phone Interview with our HR team
Meet with other members of the team
In person interview with the CEO
We are an equal opportunity employer and love diversity at our company! We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.