Administrative Assistant 4

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Job Title:

Administrative Assistant 4

Department:

FAES | Food, Agricultural and Biological Engineering

Location:Columbus Campus – Department of Food, Agricultural and Biological Engineering (FABE)
Reports To:Chair, Food, Agricultural and Biological Engineering

Position Overview

The Administrative Assistant 4 provides high-level administrative support to the Chair of the Department of Food, Agricultural and Biological Engineering (FABE) at the Columbus campus. This role requires independent decision-making, excellent organizational skills, and the ability to manage confidential information with professionalism. The successful candidate will play a key role in supporting departmental operations and communications.

Key Responsibilities

• Manage the Chair’s appointment calendar and coordinate daily activities.
• Prepare agendas, schedule meetings, and support departmental communications.
• Draft and respond to correspondence on behalf of the Chair.
• Arrange and process travel requests, reimbursements, and PCard expense reports using Workday.
• Coordinate travel and lodging for guests and visitors.
• Maintain office supplies and oversee general administrative needs.
• Organize and manage faculty promotion and tenure documentation and activities.
• Assist with faculty and staff recruitment, including interview coordination.
• Maintain faculty CVs and prepare administrative reports (e.g., program reviews, accreditation self-studies, strategic plans).
• Support the development and maintenance of departmental documents such as the Pattern of Administration and Appointment, Promotion, and Tenure guidelines.
• Manage faculty and staff performance evaluations and related documentation.
• Collaborate effectively with team members and perform additional duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Certification or vocational training may be required.
• Minimum of 4 years of relevant administrative experience.
• Associate degree in a relevant field preferred.
• Experience with Workday or similar systems preferred.

Preferred Qualifications

• 6 or more years of administrative experience in a higher education or research environment.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office Suite and other administrative tools.
• Familiarity with university policies and procedures.

Additional Information:

This job profile is a Administrative Assistant 4 (T4 level) position on the career roadmap.
The pay range for this position is $24.76-$32.33/hr.

The offer for this position will fall within this range based on internal equity, unit’s available budget, and the candidate’s qualifications

Location:

Agricultural Engineering Building (0298)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

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The university is an equal opportunity employer, including veterans and disability. 

As required by Ohio Revised Code section 3345.0216, Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.