Assistant Vice President of Accounting

Description

Role

The Assistant Vice President of Accounting is responsible for overseeing the operations management of the accounting and operations support departments; overseeing the accounting and operations support departments' support and back-up role in the areas of security, building maintenance, compliance and fraud monitoring; and overseeing the management of the credit union’s regulatory and financial reporting process, including accounting, recording and reporting financial information, in accordance with generally accepted accounting principles (GAAP), generally accepted auditing standards (GAAS), National Credit Union Administration (NCUA) rules and regulations, National Automated Clearing House Association (NACHA) operating rules, and other applicable regulatory authorities.

Major Duties and Responsibilities

25%

Accounting Operations and Financial Reporting - Oversees all accounting operations, including general ledger integrity, accounts payable and receivable, payroll, fixed assets, prepaid expenses, and related accounting functions. Ensures accurate and timely completion of general ledger and bank reconciliations, as well as the month-end and year-end close processes. Oversees the preparation of monthly, quarterly, and annual financial statements, internal reporting, and Board financial packet reporting, ensuring accuracy, consistency, and alignment with financial results. Provides oversight of accounting entries prepared by staff, including fixed asset transactions and other non-routine or complex entries, ensuring proper accounting treatment, supporting documentation, and compliance with GAAP. Oversees annual and required reporting related to Individual Retirement Accounts (IRAs), ensuring accurate reporting of contributions, distributions, withholding, and required IRS filings in compliance with applicable federal regulations. Maintains the integrity of financial records and accounting systems and ensures appropriate review, validation, and approval of financial data. Oversees the annual Texas state escheatment reporting process, ensuring accurate identification, reporting, and remittance of unclaimed property in compliance with applicable state requirements.

25%

Financial Analysis, ALM, ALCO Reporting, and Business Management - Supports financial analysis related to income, expenses, balance sheet trends, and product performance to assist management in decision-making and organizational planning. Leads preparation of month-end Board packet and ALCO reporting to support governance, strategic decision-making, and oversight of financial performance. Evaluates third-party vendor relationships and pricing related to accounting and operations functions. Provides oversight of cost management initiatives and ensures appropriate accounting classification and financial reporting of expenditures.

25%

Audit, Examination, and Regulatory Compliance - Leads coordination of the annual external audit and regulatory examinations, including those conducted by the NCUA. Ensures timely, accurate, and complete preparation of audit and examination materials and oversees resolution of findings and implementation of corrective actions. Ensures compliance with regulatory reporting requirements, including the accurate and timely preparation and submission of the NCUA Call Report (5300), adherence to ACH network rules, and compliance with applicable dispute resolution and exception reporting requirements.

25%

Department Leadership and Operations Support Oversight - Provides leadership and management for the Accounting and Operations Support Departments, including oversight of staff performance, coaching, training, and workload management. Oversees operational processing functions including ACH, debit and credit cards, ATM and share draft processing, payroll deposits, title processing, and related exception handling and dispute resolution. Ensures all processes are completed accurately, timely, and in compliance with applicable regulatory requirements and internal policies. Ensures dispute resolution processes comply with applicable regulatory requirements, including Regulation E timeframes and error resolution standards, ensuring member claims are properly researched, documented, and resolved in accordance with federal regulations and internal policies. Oversees the response to subpoenas, legal requests, and regulatory inquiries, ensuring proper documentation, timeliness, and compliance with applicable legal and regulatory requirements. Establishes and maintains departmental policies, procedures, and internal controls to support operational efficiency, risk management, and regulatory compliance. Oversees systems and applications supporting accounting and operational functions.

Other duties, as assigned.

Must comply with applicable laws and regulations, including but not limited to, the Bank Secrecy Act (BSA), Patriot Act and Office of Foreign Assets Control (OFAC). After hours work as required. Must maintain knowledge of and ensure the accounting department complies with all applicable laws and regulations consistent with duties and responsibilities of the position. Must maintain knowledge of credit union operating policies and procedures related to supervision and departmental operations. Must keeps abreast of industry trends, legislation, conditions, operations and other pertinent factors associated with the accounting and operations support departments.

Requirements

Knowledge and Skills

Experience

Five to ten years of similar or related experience, including time spent in preparatory positions. 

Education/Certifications/Licenses

A college degree.

Interpersonal Skills

A high level of trust, credibility, and diplomacy is required, grounded in the credit union’s values of integrity, service, and teamwork. This role involves ongoing communication with employees, members, and external vendors, often addressing sensitive and highly confidential matters.

Communication is expected to be clear, respectful, and solution-oriented, with the ability to motivate, influence, educate, and advise others on matters of significance. This includes interactions with subject matter experts, as well as first-level through middle management, requiring sound judgment, collaboration, and accountability while maintaining regulatory compliance and organizational standards.

ADA Requirements

Physical Requirements

Perform primarily sedentary work with limited physical exertion and occasional lifting of up to 5 lbs. Must be capable of climbing/descending stairs in emergency situation. Must be able to operate routine office equipment including telephone, copier, facsimile, and calculator. Must be able to routinely perform work on computer for an average of 6-8 hours per day. Must be able to work extended hours whenever required or requested by management. Must by capable of regular, reliable and timely attendance.

Working Conditions

Must be able to routinely perform work indoors in climate-controlled shared work area with minimal noise.

Mental and/or Emotional Requirements

Must be able to perform job functions independently or with limited supervision and work effectively either on own or as part of a team. Must be able to read and carry out various written instructions and follow oral instructions. Must be able to complete basic mathematical calculations, spell accurately, and understand computer basics. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of customer service and discretion when dealing with the public. Must be able to perform responsibilities with composure under the stress of deadlines / requirements for extreme accuracy and quality and/or fast pace. Must be able to effectively handle multiple, simultaneous, and changing priorities. Must be capable of exercising highest level of discretion on both internal and external confidential matters.