Job Posting Title

HR Coordinator

Agency

640 SERVICE OKLAHOMA

Supervisory Organization

Human Resources

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

The Service Oklahoma (SOK) mission is to ease the stress in navigating government services by providing a best-in-class customer experience. We are Oklahomans helping Oklahomans by providing driver license and motor vehicle services on behalf of the state.

This position has an annual rate of $60,000.00.

The Service Oklahoma offers a generous benefits package, including a benefits allowance to off-set the costs of medical, dental, vision, life and disability insurance plans. The Service Oklahoma will match up to 7% towards an employee’s Defined Contribution retirement plan. Our employees receive 11 paid holidays, 15 days of paid annual leave, which increases with every 5 years of service, and 15 days of paid sick leave. Additionally, employees will receive longevity payments based on their years of service with the State of Oklahoma.

Job Description

POSITION SUMMARY

The HR Coordinator will provide support to all levels in Human Resources, such as processing personnel transactions; time & leave management; assisting with benefits & retirement; tracking the status of HR initiatives; managing the employee life cycle of part-time personnel, including tracking hours; and traveling to locations to help build and maintain solid working relationships with our employees. 

POSITION RESPONSIBILITIES

This job description describes the general nature and level of work performed by the employee assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities and skills.

• Manages the employee lifecycle of all part-time SOK employees.

• Creates, opens, maintains, and closes job postings for all SOK vacancies; screens candidates.

• Communicates with selected candidates to provide information on background/fingerprint checks; creates and sends offer letters and welcome emails; includes HR Partners & Hiring Supervisors in each step of communication.

• Creates and sends promotion offer letters to internal candidates; assists in updating Supervisor’s HR Team page and in requesting that supervisor email distribution lists are updated.

• Processes separations in Workday; creates offboarding tickets; sends exit information to ex-employees; assists in updating Supervisor’s HR Team page and in requesting that supervisor email distribution lists are updated.

• Manages the HR email inbox; responds or forwards emails to appropriate HR Partner

• Manages time and leave; oversees weekly timesheets; pulls report to identify issues, and sends out notifications when entries/approvals are past the payroll deadlines; assists employees with filling out timesheets correctly when questions arise; provides guidance on the different types of leave and the laws or regulations for each one.

• Maintains confidential employee records and filing systems in compliance with federal or state laws, rules, or regulations; performs audits at the direction of the HR Director

• Assists with weekly New Employee Onboarding (NEO), including a small segment of presenting; guides new hires through the initial Workday onboarding process; collecting and making copies of new hire documents.

• Generates weekly and monthly Workday reports and organizes the data, based on the information needed.

• Assists HR Team Members with tasks, projects, programs, meetings, trainings, and presentations.

• Serves as back-up to all HR Team Members when volume of work increases or staff is on leave.

• Other duties as assigned.

This position may be expected to cross-train in other sections of their division and perform the job duties in each section, based on the needs of the agency. 

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of federal & state rules, laws, and standards related to human resource management and demonstrated ability to analyze and interpret these rules in various situations.

• Knowledge of human resources management policies and procedures.

• Knowledge of business communications; utilizing correct spelling, grammar, and business communication etiquette

• Excellent communication skills; writing, speaking, and presenting.

• Ability to work as a team member as well as independently, exercising good judgement and initiative.

• Strong work ethic and effective time management and organizational skills, including ability to manage multiple projects with multiple deadlines.

• Advanced computer skills with all Microsoft Office.

• Self-motivated and able to work independently to accomplish assigned tasks.

• Ability to maintain effective working relationships.

• Ability to maintain confidentiality.

• Ability to work in a fast-paced environment with frequent interruptions.

EDUCATION & EXPERIENCE

The preferred minimum qualifications for this position are:

• A bachelor’s degree in human resources, law, or related field

• OR an equivalent combination of education and experience

Preference may be given to candidates who have:

• At least one year of work experience utilizing Workday, specifically for HR.

SPECIAL REQUIREMENTS

• The schedule for this position may vary and require flexibility, including some early or late shifts, weekends, and occasional overtime, based on the needs of the agency. 

• This position may be eligible for occasional telework based on the needs of the agency (Director approval required).  If approved, the telework location must have a reliable, secure internet connection. 

• This position may require occasional travel.  The selected candidate must be willing and able to perform all job-related travel.  State vehicles may be available, but reliable transportation may be required for local travel. 

• This position works in a comfortable office setting with a computer for a large percentage of the workday.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.