Job Description

NYC DOT seeks to hire a Director of Financial Management to join the Facilities Management Unit and oversee the capital and expense budget, procurement functions, and fiscal operations. The selected candidate must have extensive experience within the finance, procurement, and contract payment field, as well as experience in a managerial role. The Director will oversee a team of Five (5) and must be an independent thinker with strong problem-solving abilities, have a high level of initiative, and have knowledge of the City of New York’s Financial Management System (FMS), Passport, Microsoft Excel, and other related software. With oversight from the Executive Director of Finance and Administration, the Director of Financial Management will be responsible for the following:

- High level oversight of the $82M expense budget and $550M Capital budget.
- Compile Expense and Capital budget New Need proposals as well as savings/cost reduction proposals (PEG) in preparation for financial plans and other budget exercises.
- Ensure Certificate to Proceed (CP) packages for Facilities Management’s capital projects are processed in a timely manner and oversee commitment plan changes.
- Oversee and track all aspects of the unit’s procurement process, from micro purchases to multi-million dollar formal contracts, and ensure contracts are registered with the NYC Comptroller in a timely manner.
- Direct and manage the workflow and activities of procurement professionals responsible for the preparation and submission of contract packages, including competitive bids, task orders, and request for proposals.
- Oversee, track, and prioritize procurement requests and ensure that actions are completed in a timely manner.
- Oversee and track the fiscal payment process and ensure vendors are paid in a timely manner.
- Engage with executive staff verbally and in writing regarding procurement, fiscal, and budget.
- Provide monthly high-level reports regarding the status of the budget, outstanding payments, and procurements currently in the pipeline.
- Oversee all aspects of the unit’s budget, fiscal, and procurement operation for internal and external stakeholders.
- Perform other duties as assigned.

*IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATES MUST BE SERVING PERMANENTLY IN
THE TITLE OF ADMINISTRATIVE STAFF ANALYST OR CURRENTLY REACHABLE ON THE LIST FOR
ADMINISTRATIVE STAFF ANALYST, EXAM # 9058*

Qualifications

1. A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.