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Office/Facilities Admin
Confirmed live in the last 24 hours
Nottingham, UK
Experience Level
Desired Skills
Customer Service
  • Highly organized and attention to detail and accuracy
  • Strong interpersonal and communication skills with Excellent written and oral skills
  • Self-motivated, enthusiastic and determined personality
  • Strong interpersonal & Customer service skills
  • Ability to work on own initiative
  • Customer Centric
  • Professional and confidential manner
  • Able to liaise with people at all levels of seniority
  • Advanced IT skills, proficient in the use of Microsoft Office and Outlook
  • Visitors process, signing in and allocating a badge, awareness of the site/fire exits etc
  • Site contact for external company contracts (e.g. cleaning, maintenance, decoration)
  • Meeting rooms: bookings, layout, lunches, stationary
  • Ensuring the facility is maintained in a tidy and efficient order
  • Assist with local hotel and transport information and requirements for visitors and any ad hoc requests around events, meetings, and visits
  • Catering requirements: ordering and raising PO's, authorising invoices
  • General admin, filing and data entry tasks as required
  • Provide communication support to the Communications lead
  • Answering, screening and directing telephone calls
  • Postal duties including shipping of goods
  • Premier Inn portal account management
  • Maintain and grow relationships with other Xylem facilities for a one Xylem approach, collaborating and liaising with other Xylem office managers for best practice and consistency
  • Consumables ordering for the facility (to the procurement team) distribution and stock control
  • Supporting site projects, initiatives and Kaizen events
  • Assist event set up and preparations e.g. Town Hall or VIP visits
  • Support CI, Sustainability, Watermark and employee social engagements and activities
  • Ad hoc administrative tasks
  • First Aid
  • Fire Warden, including assistance with weekly alarm tests

10,001+ employees

Innovative water solutions
Company Overview
Xylem helps consumers solve water. The company works to bring clean water, sanitation and hygiene education to schools and communities in emerging markets, and respond with water solutions when disaster strikes around the globe
  • Professional Development – To advance the capabilities of our people, we offer a wide variety of experiences to support our employees’ professional growth and continuous learning.
  • Total Rewards – We offer comprehensive programs for compensation, benefits, recognition, learning and development, work-life integration and corporate citizenship.
  • Watermark – Watermark is our corporate social responsibility program working to provide education and access to safe water to ensure healthy lives, gender equality, and resilient communities. Employees have the opportunity to learn and volunteer on various water-related projects.
  • Employee Networks – Our Employee Networks provide a professional, supportive network for employees from diverse backgrounds, including Women’s, LGBT+ and Allies, Veteran’s, People of Color and Allies, Hispanic Origin & Latin Affinity, Emerging Leaders, and Working Parents Networks.
Company Core Values
  • Respect: for each other, for diversity of people and opinions, for the environment
  • Responsibility: for our words and actions, for customer satisfaction, for giving back to our communities
  • Integrity: for acting ethically, for doing what we say we’ll do, for having the courage to communicate with candor
  • Creativity: for thinking beyond boundaries, for anticipating tomorrow’s challenges, for unlocking growth potential