Data Analyst

Job Description

Job Purpose:

Do you enjoy working with Data?

Are you passionate about providing technical support to your colleagues?

Do you want to contribute to keeping people safe in their workplace?

If so, this could be the job you are looking for.......

You will be part of a Compliance Reporting & Quality Assurance Team within Defra Group Property (DgP), who provides fit for purpose and value-added estates and Facilities Management (FM) services to the Defra Group. Working with a wide range of data sources including, databases, portals & audits you will be responsible for supporting the Senior Compliance Managers and wider team members to monitor, test and report on all aspects of Supplier Performance across a multi-million-pound FM contracts.

Contracts in support of estates services (e.g., Facilities Management and Estates Asset Management Services) are primarily outsourced, with the DgP team providing the Intelligent Client Function both strategically and operationally to its Customers & Stakeholders. There are some 308 premises orholdings across the estate, including offices, laboratories, and Land.

Your work will also provide support to FM Workplace Services ensuring they are accurately informed on the standards of FM service delivery by the service provider across the estate. You will maintain excellent relationships with Informed customer and Service provider counterparts.

As a Data Analyst, your main responsibilities will be:

• With suppliers agree a regular programme/frequency of meetings to measure and review delivery of benefits realisation, continuous improvement and customer survey plans and strategies.
• They will focus on future supplier and customer service improvement, delivering excellent stakeholder management skills and building good relationships.
• Ensuring service provider operation of CAFM (Computer-Aided Facility Management) fully meets defined Contractual & ICF performance reporting requirements.
• Through data analysis identify key trends relevant to current service delivery standards inclusive of capturing and reporting on successes, identifying customer concerns, areas for improvement and taking actions to address these.
• Monthly meetings with service providers, informed customers, and Subject Matter Experts (SME’s) as required.
• Ensuring data accuracy that is capable of presentation at National, Agency, Regional and site/service specific levels as required.
• Source and coordinate all relevant and required data capture, and management processes.
• Develop and implement policies and procedures for effective data handling and exchange.
• Development and maintenance of a catalogue of Process Maps and Flow charts.
• Ensure best practices are followed when storing, organising, cleaning, and mining data are applied.
• Design and build of data dashboards or other analytical products to communicate complex analysis.
• Support and contribute to the production of monthly and annual Quality Assurance report.

Qualifications

Essential:

• Experience of technical data interpretation, management and handling.
• Excellent written, IT based presentational and verbal communication skills.
• Experience of working with Microsoft Excel, Forms, Power BI, Power Automate, and CAFM (Computer-Aided Facility Management) systems.
• Experience of working within a FM/Estates focused service delivery, business support team or external service provider environment.
• Good team player.
• Excellent customer service and relationship management skills.

Please be aware that this role can only be worked within the UK and not Overseas.

Additional Information

Disability Confident 

As a member of the Disability Confident Scheme, Defra guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group. This scheme encourages candidates with a disability and/or neurodivergence to apply. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

Armed Forces Covenant / Commitment

Defra guarantees to interview veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

In applying for this role, you acknowledge the following "this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different".