Office Administrator – Categorie Protette @ Camlin

Administrative & Executive Assistance (1)

About Camlin

Camlin is a global technology leader that operates with the vision of bringing revolutionary products to life for a wide range of industries, including power and rail, and also has interests in a number of R&D projects in a variety of scientific sectors.

At Camlin we believe in high quality engineering and design, allowing us to develop market leading products and services. In short, we love creating value for our customers by solving difficult problems. As of now, Camlin operates in over 20 countries worldwide.🌐

Job Title: Office Administrator – Categorie Protette (L. 68/99)
Location: Bologna, Italy
Contract: Part-time (25–30 hours/week) – Mon-Fri
Remote Work: 2 days per week

About the Role

We are seeking a highly organized and proactive Office Administrator to support the smooth and efficient operation of our office. In this role, you will handle a wide range of administrative and clerical tasks, assist various departments, and serve as the first point of contact for visitors and internal teams. Your role will be essential in maintaining a productive and positive workplace environment.

Key Responsibilities

Manage daily administrative tasks including correspondence, document handling, and data entry.
Act as the first point of contact for visitors, vendors, and external service providers.
Maintain physical and digital records related to office operations and compliance.
Monitor and restock office supplies; manage cleaning and maintenance service schedules.
Coordinate spaces usage and maintain a tidy, functional workspace and support the maintenance of office systems.
Assist HR and finance teams with basic tasks like employee onboarding, cultural alignment, expense tracking, and invoicing
Coordinate equipment deliveries and returns in collaboration with managers.
Support logistics for business travel, accommodations, and office visits from other teams.
Act as the liaison between staff, management, and external partners for office-related matters.
Assist with budget tracking and cost reporting for local activities.
Schedule and follow up on maintenance and repair activities.
Ensure health & safety compliance in collaboration with consultants.
Manage access and enforce access and security policies.
Organize logistics for internal events, meetings, and social initiatives.

Requirements & Qualifications

Enrolment in the “Categorie Protette” (L.68/99) is mandatory.
Proven experience in an administrative or office support role
Good knowledge of English (spoken and written) is required.
Excellent organizational, multitasking, and communication skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Strong problem-solving skills and attention to detail.
Ability to work independently and within a team.
Diploma or bachelor’s degree in Business Administration or a related field is preferred.

OUR VALUES

We work together
We believe in people
We won’t accept the ‘way it has always been done’
We listen to learn
We’re trying to do the right thing

Equal Employment Opportunity Statement

Individuals seeking employment at Camlin are considered without regards to race, colour, religion, national origin, age, sex, marital states, ancestry, physical or mental disability, gender identity or sexual orientation.

Office Administrator – Categorie Protette

Camlin

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