Office & Executive Administrator

Executive & Office Administrator, Cognito Therapeutics, Inc. Location: Cambridge, MA, USA, Full-time (Hybrid) 

Company Description

Cognito Therapeutics, Inc. is a venture-backed (Morningside Ventures, FoundersX) startup company translating scientific findings from MIT into therapeutic approaches for Alzheimer’s disease and other neurodegenerative conditions. We were awarded a Breakthrough designation by the FDA in December 2020 and will initiate our pivotal study for first-line treatment of Alzheimer’s in 2022. We are a fast-moving, highly motivated team of people with the ambitious goal of helping millions of Alzheimer’s disease patients and caregivers around the world. With our patented gamma stimulation technology, we are committed to developing non-invasive device-based therapies.

About the Job

As an Executive & Office Administrator, you are someone that thinks on your feet and is ready to get going quickly in our dynamic environment. You will work independently – and collaboratively, managing multiple tasks and priorities with competing priorities and deadlines. You are

someone that can screen and prioritize communications from external and internal sources – a consummate professional and you know when to ask for help and how to find it.

You are organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth operations for the executive you support. The position requires the capacity to work successfully in a team environment while staying connected to business priorities and maintaining a comprehensive awareness of the organization. You are proactive and work with a strong sense of urgency. You take ownership, have bias for action, are customer-service oriented and can meet tight deadlines. Flexibility is key and you can switch gears seamlessly.

Roles and Responsibilities

• Enthusiastically greeting all contacts: vendors and personnel consistently, offering a warm, hospitable demeanor that is also in a manner that is positive, authentic, friendly, and helpful.
• Performing a broad range of administrative support activities on a regular basis, requiring efficiency, initiative, and judgment.
• Supporting all Executive Team in related administrative tasks, which may include effectively maintaining and coordinating calendars, scheduling meetings, arranging conference needs, travel, and handling various purchases including invoice arrangements.

• Supporting HR in coordinating company outings, team meetings, focus weeks, and other community endeavors, including travel, lodging, meals, and event coordination as needed.
• Acting as chief liaison by managing all incoming calls, email, and mail; providing information in response to requests, exercising good judgment when filtering inquiries for clinical trials and more.
• Maintaining the space for optimal working conditions and As such, this is a hybrid role with a 3 days on site per week, progressing as business needs demand.
• Supporting G&A Business Operations Manager in the development and maintenance of improvement processes; maintaining information consistency of company policy and operations across employee
• Managing company assets and supply inventory including tracking, purchasing, and
• Prioritizing conflicting needs, handling matters proactively, and following through on projects to successful completion, often with deadline pressures.
• Demonstrating confidentiality in the execution of all

Qualifications

• A minimum of 5 years senior executive level support required. Bachelor’s
• Exceptional attention to
• Extremely strong project and time management skills; detail-orientation with the ability to multi-task and prioritize workload.
• Able to recognize and appropriately handle highly sensitive and confidential material and
• Excellent follow-up and follow-through with ability to stay on top of and anticipate competing and changing priorities.
• Proactive and work independently, show initiative, problem solve and take ownership of all projects and assignments to achieve positive results.
• Able to make independent and effective
• Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact.
• Strong sense of judgment, high integrity and ability to keep key information
• Proficiency with MS Word, Excel, and PowerPoint
• A sense of humor and ability to roll with the punches, while having fun and being a team