Records Clerk

Division/Unit: Support Services/Records Management

Position Title: Records Clerk

Civil Service Title: Community Assistant

Salary Range: $41,300 - $44,545

Job Description:
The New York County District Attorney’s Office (DANY), Records Management Unit has one immediate opening for a Records Clerks that is highly motivated, organized, detail oriented, and customer service oriented. The Unit supports internal customers by ensuring that all records needs of the Office are met, ensures adherence/compliance with the Office’s retention schedule, and develops methods and strategies to ensure the overall management of the Office’s records. The Records Clerk, under direct supervision, with some latitude for independent initiative and judgment, performs various clerical related tasks and handles highly confidential and sensitive information.

Responsibilities include but are not limited to:

• Processing, facilitating, coordinating, and transporting, in a timely manner, customer requests for: 
  • intake of case files and related materials. 
  • retrieval and returning of case files and evidence to include pick-up and delivery. 
  • disposal of records and evidence in accordance with the Office records retention schedule and legal requirements.
  • provisioning of records supplies and shredding services.
• Performing searches for records in internal electronic databases and physical filing systems.
• Performing data entry in various internal electronic databases and physical logs to ensure the accurate record-keeping of files and tracking of requests.
• Assisting with organizing and inventorying evidence.
• Driving Unit vehicle to retrieve and return records and evidence from various locations in the five boroughs.
• Assisting with special records management related projects.
• Performing other records related administrative duties including serving as a back-up to other Records Clerks as needed.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• 1–2 years of experience in a clerical/administrative role with a strong customer service focus, demonstrating excellent organizational, communication, and problem-solving skills.
• Possess a valid New York State driver’s license in good standing at the time of hire and maintain it in good standing throughout the duration of employment.

Preferred Requirements/Skills:

• Proficient in using the Microsoft Office suite of applications (e.g., Word, Excel, etc.).
• Possess excellent organizational skills.
• Possess excellent time management skills with the ability to multi-task, prioritize tasks, work with frequent interruptions, adapt to changes in workflow, and meet deadlines.
• Possess strong attention to detail and accuracy. 
• Possess strong communication skills.
• Possess strong customer service skills.
• Ability to follow directions and apply proper policies, procedures, and guidelines. 
• Ability to maintain confidentiality and handle sensitive information.
• Ability to lift boxes weighing 20 lbs. or more.
• Ability to drive a motor vehicle.

How to Apply:

• Apply with a Cover Letter and Resume.

Hours/Shift

• Monday - Friday from 9 AM – 5 PM. 
• Must be able to work overtime, rotating schedules, and weekends, as needed.

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Authorization to work in the United States is required for this position.

Minimum Qualification Requirements:

1. There are no formal education or experience requirements for this position. However, the ability to understand and carry out simple instructions is required. 
2. Candidates must be able to understand and be understood in English. For certain assignments, the ability to speak a foreign language may be required. 
3. For certain assignments the ability to perform specific physical tasks may be required.

Public Svc Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement:

• City Residency is not required for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.