Assistant Manager Purchase

Job Description

1. To assist the Departments in purchasing all items for operational needs.
2. Knows the market and seeks constant information about changes (prices, products available, etc.)
3. Knows all importing procedures, purchasing dispositions, and receiving procedures.
4. Has to purchase the best quality of goods available (according to the management) at the best price possible. If necessary, he/she involves the relevant department head in negotiations with suppliers.
5. Compares quality and prices permanently between the suppliers.
6. Keep the filing cabinet with all information, such as supplier, price, quantity, etc., constantly updated.
7. Places only orders where there is a duly signed purchase request with internal authorizations.
8. Is responsible for getting at least three (3) quotations on each purchase request.
9. Takes advice from the department heads in regard to quality and quantity.
10. Samples of goods he/she has to pass to the involved departments.
11. Works closely together with the storekeeper and ensures store space for delivered goods and dispositions of goods.
12. Is responsible that needed goods are delivered in time.
13. Submits ideas, alternatives, and new products to the management according to the company policy.
14. Well aware of fire, life, health & safety policies, procedures, and regulations as they are related to materials management and thorough with local legal compliances.

Qualifications

1. Bachelor's degree in administration, finance, or a related field.
2. Minimum 4-5 years’ experience with purchasing parts is preferred.
3. Excellent communication and interpersonal skills to interact with vendors and internal stakeholders
4. Experience in hospitality Industry and the local market is a must.
5. Able to work on numerous tasks/projects at one time.
6. Highly motivated individual able to grasp new ideas and learn quickly.
7. Has the ability to adapt to shifting priorities and align activities to meet company goals.
8. Knowledge of MS Office systems.
9. Demonstrates organizational skills and high attention to detail.
10. A high level of interpersonal skills with the ability to communicate with all levels of employees.
11. Proven team working skills and able to work effectively and contribute in a team.