Workday Administrator

It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.

It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.  

Job Summary: We are seeking a highly skilled and motivated Workday Administrator to manage and optimize our Workday HCM, Recruiting, Talent, and Advanced Compensation modules. This role will report into the IT department while working closely with People & Culture (P&C) to ensure the seamless operation, configuration, and enhancement of the Workday system. The Workday Administrator will serve as a key resource for both technical and business teams, ensuring that P&C processes and workflows are aligned with business goals and that the system is configured to support efficient and compliant HR operations.

Key Responsibilities:

Workday System Administration (HCM, Recruiting, Talent, Advanced Compensation):

• Configure, maintain, and optimize Workday HCM, Recruiting, Talent, and Advanced Compensation modules to meet business requirements and HR processes.
• Support system upgrades, releases, and new feature implementations, ensuring minimal disruption to HR operations.
• Oversee and manage the configuration of business processes, workflows, and system settings across Workday modules.
• Maintain user roles, security, and permissions in collaboration with IT and HR teams to ensure data integrity and confidentiality.

HCM (Human Capital Management):

• Work with People & Culture teams to ensure that the HCM module supports organizational needs, such as data management and employee lifecycle processes.
• Provide ongoing support for data integrity, reporting, and issue resolution within the HCM module.

Recruiting and Talent Management:

• Configure and maintain the Workday Recruiting module.
• Collaborate with P&C to ensure that recruiting processes within Workday are efficient, effective, and aligned with organizational goals.
• Develop and maintain reporting and analytics around recruiting metrics to inform P&C.

Talent Management:

• Support the administration and configuration of the Talent module, including performance management, goal setting, and employee development.
• Work with P&C to ensure the Talent Management module aligns with company-wide talent strategies, such as career development and succession planning.
• Ensure performance reviews and talent assessments are configured to meet organizational requirements and timelines.

Advanced Compensation:

• Configure and manage the Advanced Compensation module, including base pay, merit increases, bonus plans, and other compensation modes if necessary.
• Work with P&C to develop and maintain compensation structures that align with company compensation strategies.
• Provide support for planning cycles, including data uploads, reporting, and system configuration.

Reporting and Data Management:

• Develop and maintain standard and custom reports in Workday, to support P&C decision-making.
• Provide ad-hoc reporting to P&C, management, and other stakeholders, ensuring data accuracy and insights into key HR metrics.
• Work with P&C and IT teams to monitor data quality and ensure that information is accurate, timely, and actionable.

Collaboration with IT and HR Teams:

• Serve as the bridge between the IT department and P&C, ensuring that technical requirements are met while also addressing business needs.
• Collaborate with HR and IT teams to resolve system issues, implement process improvements, and integrate new Workday functionality.
• Provide P&C with expert guidance on system capabilities and potential improvements in HR processes.

 User Support and Training:  

• Offer tier 1 and tier 2 support for P&C users on Workday-related issues, troubleshooting problems and providing solutions.
• Develop and maintain training materials and user guides for P&C users to maximize Workday adoption and system utilization.
• Conduct training sessions for P&C personnel, managers, and employees on new features, updates, and processes.

Continuous Improvement and Optimization:

• Regularly assess Workday processes to identify areas for optimization and automation, working with P&C and IT to implement improvements.
• Stay up-to-date with Workday updates, new features, and best practices to ensure the system is being used to its full potential.
• Contribute to the development of long-term strategies for Workday utilization and growth as part of the HRIS/IT roadmap.

Qualifications:

• Proven experience as a Workday Administrator, specifically in HCM, Recruiting, Talent, and Advanced Compensation modules.
• Strong knowledge of Workday security roles, configuration, and system administration.
• Experience in configuring and maintaining Workday Recruiting, Talent Management, and Compensation modules.
• Solid understanding of HR processes and workflows, with the ability to translate business requirements into system configurations.
• Experience with Workday reporting tools to develop standard and custom reports.
• Strong problem-solving, troubleshooting, and analytical skills.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with both IT and P&C teams.
• High attention to detail and a proactive, solution-oriented mindset.
• Ability to manage multiple tasks, projects, and priorities in a fast-paced environment.

Preferred Skills:

• Bachelor’s degree in Information Technology, Human Resources, Business Administration, or a related field.   
• Workday Certification in HCM, Recruiting, Talent, or Compensation is a plus.
• Experience with Workday integrations, including third-party systems or data feeds.
• Knowledge of global Workday configurations and processes for multi-country implementations is desirable.

Working Conditions:

• Full-time position with standard working hours.
• Occasional overtime or after-hours work may be required for system updates or urgent issue resolution.
• Flexible remote work options may be available.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

At Aligned, we are committed to transparency and fostering a positive employee experience from your very first interaction with us. In compliance with Illinois pay disclosure requirements, when you join Aligned, you’ll have access to the following benefits: medical, dental, vision, short and long disability, life insurance and other voluntary benefits, 401k with employer match, bonus opportunities, paid time off, wellness benefits and professional development opportunities, all designed to support your well-being and career growth. We want you to have a clear understanding of what we offer, so you can make informed decisions about your future with us.

Aligned is equally committed to fostering an inclusive workplace and providing equal employment opportunities for all employees. We ensure that all applicants and team members are considered for employment, advancement, and all other employment-related matters without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military or veteran status, or any other characteristic protected by applicable law.

If you require a reasonable accommodation to perform the essential functions of your job due to a disability or medical condition, please contact our People & Culture team. Accommodation requests will be reviewed on a case-by-case basis in accordance with applicable laws. Aligned will make reasonable accommodations where necessary to enable qualified individuals with disabilities to perform the essential functions of their role.