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Full-Time

Office Co-ordinator

Confirmed live in the last 24 hours

Guidepoint

Guidepoint

1,001-5,000 employees

Connects businesses with specialized advisors

Consulting
Enterprise Software
Fintech

Mid

London, UK

Category
Administrative & Executive Assistance
Administrative Support
Specialized Administrative Roles
Required Skills
Communications
Management
Requirements
  • Minimum of three years’ experience in facilities coordination, property management, or related field required.
  • The right to work in the UK
  • Ability to prioritize tasks, work independently, and meet deadlines in a fast-paced environment.
  • Strong knowledge of building systems, equipment, and maintenance procedures.
  • Excellent communication, negotiation, and interpersonal skills.
  • Proficiency in computer applications, including facility management software and Microsoft Office Suite.
  • Attention to detail and problem-solving skills.
  • Knowledge of safety regulations and compliance standards.
Responsibilities
  • Coordinate and schedule routine maintenance, repairs, and inspections for all facilities, including HVAC systems, plumbing, electrical, and building structures.
  • Respond promptly to maintenance requests and emergencies to ensure minimal disruption to operations.
  • Conduct regular inspections to identify and address maintenance issues proactively.
  • Coordinate office moves, renovations, and reconfigurations, including furniture procurement and setup.
  • Enforce safety protocols, procedures, and regulations to maintain a safe working environment for employees and visitors.
  • Conduct regular safety inspections and audits to identify hazards and ensure compliance with regulatory requirements.
  • Ensure compliance with health and safety regulations, including maintaining emergency evacuation plans and first-aid supplies.
  • Oversee day-to-day office operations, including office supplies procurement, equipment maintenance, and vendor management.
  • Coordinate office events, meetings, and conferences, including room reservations, catering arrangements, and audio visual setup.
  • Ensure the office environment is clean, organized, and welcoming for employees and visitors.
  • Serve as the primary point of contact for internal and external inquiries, emails, and phone calls.
  • Facilitate communication between departments, teams, and external stakeholders, ensuring timely and accurate information flow.
  • Distribute internal communications, memos, and announcements to staff as needed.
  • Assist travel coordination for employees visiting from other offices.
  • Receive, sort, and distribute incoming mail accurately and promptly to designated recipients or departments.
  • Process outgoing mail, including preparing and labelling envelopes.
  • Coordinate courier services for the timely pickup and delivery of packages.
  • Ensure proper documentation and tracking of courier shipments, including recording tracking numbers and confirming delivery.
  • Monitor and replenish supplies such as envelopes, postage stamps, and packing materials as needed.
  • Adhere to established mail handling procedures and security protocols to safeguard sensitive or confidential mail.
  • Identify and report any discrepancies, damages, or irregularities in incoming or outgoing mail items.
  • Maintain accurate records of incoming and outgoing mail, including logging packages, recording delivery times, and updating mail databases or tracking systems.
  • Assist with addressing mail-related concerns or special requests from employees or departments.
  • Coordinate office moves, reconfigurations, and renovations as needed, ensuring minimal disruption to business operations.
  • Maintain accurate records of space allocations, occupancy, and furniture inventory.
  • Assist in the management of the facilities budget, including tracking expenses.
  • Identify cost-saving opportunities and recommend efficiencies in facility operations and maintenance.

Guidepoint connects businesses with a large network of specialized advisors, offering expert insights and market intelligence. With over 1.5 million experts across more than 150 industries, clients can access tailored research solutions, including one-on-one consultations, surveys, and in-person engagements. Guidepoint manages all logistical aspects to ensure a smooth experience for its clients, which include institutional investors, corporations, and legal firms. The company operates on a business model that charges fees for its services, which can be structured as subscriptions, pay-per-use, or project-based pricing. Guidepoint's goal is to provide fast, accurate, and customized insights that help clients make informed decisions and navigate uncertainty in their business strategies.

Company Stage

N/A

Total Funding

N/A

Headquarters

New York City, New York

Founded

2003

Growth & Insights
Headcount

6 month growth

0%

1 year growth

0%

2 year growth

0%
Simplify Jobs

Simplify's Take

What believers are saying

  • Guidepoint's continuous global expansion, including new offices in Dubai, Beijing, and Sydney, indicates strong growth and increased market presence.
  • The launch of innovative tools like 'Qsight Market View' enhances Guidepoint's value proposition by providing real-time, actionable market data.
  • Strategic hires, such as Yanni Yang as Director, Head of China, bolster Guidepoint's leadership and expertise in key markets.

What critics are saying

  • The competitive landscape of expert networks is intense, requiring Guidepoint to continuously innovate to maintain its edge.
  • Rapid global expansion may strain operational resources and lead to integration challenges.

What makes Guidepoint unique

  • Guidepoint's network of over 1.5 million experts across 150 industries provides unparalleled access to specialized knowledge, setting it apart from competitors with smaller networks.
  • The company's ability to offer tailored research solutions, including one-on-one consultations and surveys, ensures highly customized and actionable insights for clients.
  • Guidepoint's innovative tools like 'Qsight Market View' for real-time market sizing demonstrate its commitment to leveraging technology for superior market intelligence.

Benefits

Competitive salary.

Medical, Dental, and Vision Insurance.

401(k) with company matching.

Life Insurance (100% Employer Sponsored)

Paid vacation plus 10 legal holidays.

Light snacks and beverages.

Discounted gym memberships.

Commuter Benefits.