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Position Title:

Continuing Education Event Planning Assistant

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Event Planning Assistant

Job Duties:

The Continuing Education Event Planning Assistant assists with planning conferences and trainings both on and off the UWSP campuses, strengthens and supports partnerships with internal and external stakeholders, adheres to policy, and assists with program administration to promote stable and productive relationships between the university and regional community. They will also schedule and secure resources and communicate conference logistics.

Travel is a core function of this position and requires driving a state vehicle. Applicants are required to have a valid driver’s license and a reliable source of independent transportation for periodic in-state work travel, and/or comply with requirements of the Travel and Expense Policy.

**Full position description is available upon request. **

Key Job Responsibilities:

Performs on-site event set-up and clean up and may perform basic custodial duties

Guides and trains student workers

Assists with the creation of promotional materials and resources for events

Gathers, enters, and maintains accurate event data and records

Assists with scheduling logistics and securing resources for vendor services

Greets customers/guests, assists with registration, answers questions, and provides routine information, referring more complicates issues to appropriate entities

Department:

UW-Stevens Point Continuing Education (CE) extends university programs and resources beyond the campus by offering non-credit courses, workshops, and conferences to meet the learning needs of audiences of all ages. Each year, CE enrollments exceed 20,000 in approximately 800 offerings. The 20-member staff has offices on all three UWSP campuses.

Compensation & Benefits:

The Continuing Education Event Planning Assistant is a full-time, hourly, non-exempt, annual (12-month), university staff position.

Well-qualified candidates can expect a starting rate between $17.30 - $19.23 per hour commensurate with the candidate’s education, related experience, and qualifications.

Eligible Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package, review the Universities of Wisconsin Employee Benefits Quick Guide. Use the Health & Retirement Contributions Estimator to calculate the estimated value of your compensation and benefits.

Required Qualifications:

High School Diploma
Competency and accuracy in Microsoft Office including Outlook, Word, Excel, PowerPoint, and Zoom.
Demonstrated effective oral and written communication with experience serving as a primary contact for individuals and groups via phone, in person, and through other communication mediums.
Experience preparing and reviewing records, editing documents, and reviewing work done by others.
Ability to work under general supervision on multiple projects simultaneously, capably, and confidently, both virtually and in-person.
Experience building and editing websites.
Ability to drive a state vehicle.
Ability and willingness to travel overnight (0-6 nights per month).

Preferred Qualifications:

Associate’s or higher degree
Experience in event planning and execution, in person, virtual, and/or hybrid.
Experience coordinating event AV equipment and/or providing technical assistance in a conference-like setting.
Experience capturing, editing, and posting videos.
Experience in creating marketing campaigns: social media, print and email.
Experience in building relationships with a broad range of customers and working with boards, planning groups, or professional organizations.

How to Apply:

TO ENSURE CONSIDERATION: Applications received by 4/29/2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents:

- Cover letter addressing qualifications and experience

- Resume

(Official Transcripts may be required of finalist)

After you submit your application, you will be unable to edit it. Please be sure to include all required materials before submitting your application.

Contact Information:

Name: Shelby Senderhauf, Conference Planning Specialist

Email: [email protected]

Phone: 715-346-2553

If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email:

Human Resources

Email: [email protected]

Phone: 715-346-2606

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position.

Employment will require a criminal background check. It will also require you to supply a minimum of three (3) professional references (one (1) of which being a current or former supervisor). It is preferred that you supply five (5) professional references (two (2) of which being a current or former supervisors). Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment.

Special Notes:

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or [email protected].

The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx

The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.