Job Profile:
Research Contract Specialist 3
Job Family:
Research Contracts
Time Type:
Full time
Max Pay – Depends on experience:
$60,000.00 USD Annual
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job profile Summary:
Responsible for the strategic management of complex research contracts and grants, overseeing the entire lifecycle from proposal development to post-award management, and providing expertise in navigating regulatory complexities and compliance.
Job Description:
Salary Range: $51,500 - $60,000 per year; DOE
The primary focus of the Grant & Contract Officer Senior in Research Administration is to support one or more functional areas within ORSPA by providing contract review, management of award set-up/project accounting/cash management and analysis of award disbursement to ensure compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards and regulations. This is a staff level position in research administration and under administrative direction supports one or more functional areas including, but not limited to: award setup; post-award administration; project accounting and cash management; cost analysis and compliance.
Essential Duties
Acts as a resource to ASU Research Advancement Administrators, provides assistance, guidance and counsel during post-award management, reads and interprets contracts and other award documents to determine budget, invoicing schedule, restrictions and other pertinent information.
Interprets regulations and guidelines of program funding for complex grants and contracts.
May be responsible for setting up awards in the ASU systems, as request or required.
Works in conjunction with Research Advancement Administrators to ensure timely and accurate post-award accounting of grants and contracts. Reviews reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements.
Manages awarded projects in accordance with University and sponsor regulations. Provides contract, policy and procedure interpretation to academic departments.
Prepare invoices, standard and non-standard accounting reports to federal and sponsoring agencies, including, but not limited to: detailed cost and financial analysis, forecasts and projections reflecting interrelationships of accounting data, and provide financial tracking and fiscal control to fulfill reporting requirements.
May prepare or assist in preparation of special accounting studies and monitors final reporting requirements.
As a resource, interacts with sponsors and staff to resolve problems and correct errors in fund management to ensure timely collection of revenue through accurate presentation of invoices.
Maintains all applicable project records and files; decides proper handling of financial transactions; approves transactions within designated limits.
Provides solutions to problems presented by lower-level staff and recommends changes to accounting system, methods or procedures to management, utilizing knowledge of accounting principles and practices.
Reviews computer reports for errors or inconsistencies; investigates and corrects problems.
Desired Qualifications
Direct experience in Post Award research administration, including experience in preparing complex financial reports, invoices, and backup documentation to meet sponsor financial requirements.
Strong ability to understand user needs, requirements and requests to identify priorities; escalates urgent/conflicting requests.
Strong and collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone.
Skill in establishing and maintaining effective professional working relationships.
Good understanding of overall unit objectives/goals with ability to work effectively across boundaries with potential for conflict.
Team oriented; able to effectively respond to complex situations involving numerous and sometimes competing university constituencies.
Skill in developing, negotiating and administering grants and contracts, and awards, and post award functions.
Knowledge of financial analysis, sponsored accounting practices.
Knowledge of policies, procedures and regulations of various funding sources.
Knowledge of research methods, grants, and contracts.
Knowledge of computer applications and information dissemination technology.
Working knowledge of Microsoft Office Suite and comfortable working in computer data base systems.
Skill in developing, negotiating and administering grants and contracts, and awards, and post award functions.
Critical thinking and problem solving skills.
Adept at navigating complex environments with evolving priorities and communication plans.
Ability to utilize strong cross unit knowledge and understanding to overcome issues to achieve results.
Problem solver who can take initiative and set priorities while being flexible.
Develops schedules and action plans to meet project team goals.
Ability to manage team workload; proactively reassign workload to meet/exceed established metrics for team.
Escalate to upper management for additional resources to meet goals.
Ability to prepare detailed documents, proposals, reports, and/or related materials.
Provides analysis of data for identification of trends.
Ability to work both independently or within a complex structured team.
Normally receives no instructions on routine work and general instructions on new assignments with review of completed tasks.
Exercises judgment within generally defined practices & policies in selecting methods & techniques for obtaining solutions.
Working Environment
Climate-controlled office setting subject to extended periods of being in a stationary position.
Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
Ability to clearly communicate and exchange accurate information to perform essential duties.
Ability to interpret complex sponsor regulations.
Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.
Department Statement:
Each year since 2016, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all nine years the category has existed.
ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers.
At ORSPA Award Management, we are dedicated to building an authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team.
Working at ASU has additional perks and OUTSTANDING benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.
Driving Requirement:
Driving is not required for this position.
Location:
Off-Campus: Mesa/Tempe
Funding:
No Federal Funding
Instructions to Apply:
Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:
https://www.myworkday.com/asu/d/inst/1$9925/9925$13749.htmld
To be considered, your application must include all of the following attachments:
Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.
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ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
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Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
A fingerprint check is not required for this position.
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