Office Coordinator

Job Title:

President's Office Coordinator

Department:

President's Office

Job Description:

Reporting to the Chief of Staff, the President’s Office Coordinator will serve as a member of the president’s support team to ensure the smooth operation of the President’s Office. This position will work closely with the president to compose correspondence with both internal and external audiences. This position serves as the main technical support for the president’s office and will assist with board of trustee meetings, annual college events, and special events as needed.

The selected candidate may elect to work a 10-month or 12-month schedule. Both 10- month and 12-month schedules are available with commensurate compensation.

Job Responsibilities:

• Assist with the President's calendar and scheduling, Board of Trustee meetings, Opening Convocation, Commencement-related activities, and other large campus-wide events at the college.

• Serve as part of the president’s support team; answer phones, greet visitors, and have a working knowledge of the college’s services to assist with referrals and questions.

• Prepare presidential communications through use of Microsoft Word and other database programs; input information into appropriate databases and maintain the office files as needed.

• Assist the Chief of Staff, Executive Coordinator, College Events, Physical Plant, and Dining Services to coordinate special events. This includes on and off campus events and occasional evenings and weekends. Provides support for any access needs to the president’s residence for events.

• Serve as backup support for designated members of the senior leadership team with purchasing, expense reports, coordinating and booking travel, scheduling meetings, proofing, editing, and creating informational documents.

• Serve as the main contact and support for external search firms for Senior Leadership position searches. Coordinate and serve as support for searches held in-house.

• Provide main technical support for phone, computer, and telecommunication equipment needed for the board meetings, president’s office, and workroom. Assist with both hardware and software issues as needed.

Job Requirements:

• High School diploma or G.E.D required; Bachelor’s degree strongly preferred.

• This position requires a valid driver’s license, a good driving record, and must be insurable by the College’s insurance carrier.

• Three years of office administration experience required.

• Proficiency with Microsoft Office required; proficiency with database maintenance and reporting preferred; proficiency with spreadsheet and database applications required; proficiency with various hardware and software systems required.

• Strong writing and communication skills required.

• Ability to work effectively, collaboratively, confidentially, and efficiently with students, faculty, staff, trustees, community partners, and alumni required.

• Demonstrated ability to organize numerous projects requiring attention to detail, consistently meet deadlines, exercise professional judgment, and solve problems.

• Experience in a college setting, especially in an administrative office and with an integrated board management software system, is preferred.

• Familiarity with Workday software is preferred.

A complete application includes a cover letter and a resume.

Rhodes is an equal opportunity employer that offers an excellent benefits package and a great working environment.

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