Full-Time
Administrative Assistant
Posted on 9/16/2025
Virginia Department of Transportation
Plans, builds, maintains Virginia transportation infrastructure
No salary listed
Suffolk, VA, USA
In Person
 Administrative & Executive Assistance (1) |
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- Ability to communicate effectively orally and in writing.
- Ability to compile, coordinate and prepare reports.
- Ability to handle confidential and sensitive issues appropriately.
- Ability to interpret and apply standard record and retention practices and procedures.
- Ability to perform under pressure and meet deadlines.
- Ability to prioritize, organize and communicate information.
- Ability to problem solve and use analytical skills effectively.
- Ability to read, interpret and apply policies and procedures.
- Ability to research, gather, and analyze data.
- Ability to work independently.
- Knowledge of business practices and principles.
- Knowledge of executive administrative practices.
- Skill in providing and promoting good customer service to internal and external customers.
- Skill in the use of computers and software applications to include Microsoft Office.
- Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, CTB members, citizens, and other external participants.
- Prepare agendas, meeting minutes and track action items.
- Prepare letters to appropriate individuals within and outside VDOT.
- Coordinate functions and special events as needed, contacting attendees, making arrangements with hotels and restaurants, arrange lodging, meals and equipment if needed.
- Coordinate registration for staff for various conferences and seminars.
- Receive information, compile and prepare specific responses and reports.
- Prepare letters and memos regarding confidential and sensitive issues.
- Provide diverse administrative and technical support to a manager, work group, section, district or division.
- Handle phone calls, contacts and communications from VDOT staff and others external to the organization.
- Prepare correspondence or reports.
- Provide guidance to standard operating policies and procedures.
- Provide clerical and administrative support.
- Transcribe and edit data, format and edit from notes and rough drafts, and type materials related to specific projects.
- Prepare outgoing correspondence.
- May create and analyze reports and graphs.
- Assist with the scheduling and setups for training.
- Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines.
- Maintain files, records or systems for assigned area.
- Maintain files for pending items awaiting responses.
- Update documents, manuals, or other agency officials records and lists.
- Pick up mail, sort, date and route to appropriate staff members.
- Track travel requisitions for unit managers and staff.
- Independently makes travel arrangements and hotel reservations.
- A combination of training, experience, or education in General office Practices, Procedures or related field desired.
- Ability to work independently.
- Experience interpreting and applying policies and procedures.
The Virginia Department of Transportation (VDOT) manages Virginia’s transportation network. It plans, builds, maintains, and operates roads, bridges, and tunnels to keep travel safe and efficient. Its work includes long-range planning (looking 20–25 years ahead), transportation modeling for regional partners, and public outreach to keep citizens informed and involved, such as campaigns promoting safer roundabouts. Unlike private companies, VDOT is a state government agency funded to serve the public interest rather than earn profits. Its goal is to provide a reliable, safe, and accessible highway system for all Virginians and to address future transportation needs through coordinated planning and infrastructure projects.
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Simplify's Take
What believers are saying
- HRBT Expansion adds twin tunnels, finishes spring 2027.
- $604K federal grant funds wildlife crossing sites.
- Data-driven stops reduce crashes at Goosley Road.
What critics are saying
- Underfunding defers 25% bridge maintenance, collapses in 12-24 months.
- Sea level rise erodes 15% coastal assets by 2030.
- Maryland poaches 10-15% engineers in 18-36 months.
What makes Virginia Department of Transportation unique
- VDOT manages Virginia's roads, bridges, and HRBT tunnels uniquely.
- VDOT leads 20-25 year transportation planning statewide.
- VDOT promotes roundabouts via public campaigns for safety.
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Benefits
Health Insurance
401(k) Retirement Plan
Paid Vacation
Company News
The U.S. Department of Transportation's Wildlife Crossings Pilot Program has awarded a grant of $604,318 to the Virginia Department of Transportation (VDOT) to support the identification of wildlife crossing sites across the state.
The Virginia Department of Transportation (VDOT) worked with the National Park Service (NPS) to create a new traffic pattern on Goosley Road at the Route 17 intersection in York County.