Procure to Pay Associate

Job Title: Corporate Planning & Management – Global Procurement  – Procure to Pay – Associate

Location: Dallas, TX, United States

JOB DESCRIPTION

The Procure to Pay (P2P) team sits within Global Procurement under Corporate Planning & Management (CPM). P2P is responsible for the end-to-end execution of procurement-to-payment activities, enabling the firm to pay vendors accurately, timely, and in compliance with internal policies and external regulatory requirements. This role is a critical part of building and strengthening deep tax knowledge within the Dallas P2P organization, with a primary focus on Americas and LATAM tax requirements as they relate to vendor payments and P2P operations.

OUR IMPACT

The Procure to Pay organization plays a critical role in protecting the firm while enabling business activity. We ensure that spending is appropriately authorized, accurately recorded, and paid in accordance with contractual terms, regulatory requirements, and firm policies. By maintaining disciplined controls, scalable processes, and robust documentation, P2P supports audit readiness, regulatory compliance, and financial transparency.

At the same time, P2P is a key contributor to the firm’s overall client and supplier experience. Through timely issue resolution, proactive communication, and ongoing process improvements, the team helps internal stakeholders and external vendors navigate systems and workflows efficiently and confidently.

Key Responsibilities

1. Serve as a subject matter resource within P2P for vendor payment-related tax matters, with a primary focus on Americas and LATAM tax requirements.
2. Review vendor invoices and payment requests for correct tax treatment, including withholding tax applicability, indirect taxes, and regulatory requirements.
3. Partner closely with Corporate Tax and Finance teams to ensure correct tax determination, withholding, remittance, and reporting for vendor payments.
4. Support payments to vendors, tax authorities, and government entities, ensuring compliance with local and regional tax regulations.
5. Investigate and resolve tax-related payment exceptions, including incorrect withholding, missing tax documentation, and vendor tax setup issues.
6. Review and validate vendor master data from a tax perspective, including tax classifications, documentation (e.g., W-9, W-8), and withholding indicators.
7. Support audit and regulatory reviews by maintaining clear, audit-ready documentation of tax validation, decisions, and controls executed.
8. Collaborate with Procurement, Legal, Compliance, and Operations teams to address complex vendor payment and tax scenarios.
9. Monitor changes in Americas and LATAM tax regulations impacting P2P and vendor payments; partner with Tax to embed updates into operational processes.
10. Contribute to process improvements, standardization, and automation initiatives to strengthen tax controls and reduce manual intervention.
11. Support P2P transformation initiatives by providing tax input into system enhancements, testing, and process design.
12. Act as an escalation point for complex or high-risk tax-related payment issues within P2P operations.

SKILLS AND EXPERIENCE WE ARE LOOKING FOR

1. 5+ years of experience in Procure to Pay, Accounts Payable, Finance Operations, or a related function with strong exposure to tax-related processes.
2. Strong working knowledge of Americas tax requirements, with additional exposure to LATAM tax regulations preferred.
3. Experience supporting vendor payments, withholding tax, and tax reporting from a P2P or payment operations standpoint.
4. Strong control mindset with a clear understanding of operational risk, compliance, and audit expectations.
5. Proven ability to manage complex exceptions, perform root-cause analysis, and drive sustainable solutions.
6. Strong stakeholder management skills, with the ability to partner effectively with Tax, Finance, Compliance, and business teams.
7. Excellent written and verbal communication skills, with the ability to explain tax concepts in a clear, practical manner.
8. High attention to detail and ability to operate effectively in time-sensitive environments.
9. Strong proficiency in Microsoft Excel and other Microsoft Office tools.
10. Experience working with ERP or invoice workflow systems (e.g., SAP, Oracle, Ariba, Coupa) preferred.
11. Experience leveraging data analytics and emerging AI-enabled tools to identify risks, improve accuracy, and drive efficiency across P2P and vendor payment processes.

PREFERRED QUALIFICATIONS

1. Direct experience supporting LATAM vendor payments and associated tax requirements.
2. Prior experience partnering with Corporate Tax teams or supporting tax audits and regulatory reviews.
3. Exposure to indirect taxes, withholding tax, and cross-border payment considerations.
4. Demonstrated experience contributing to process improvement, controls enhancement, or automation initiatives within P2P.
5. Interest in building scalable tax knowledge and acting as a center of expertise within the Dallas P2P organization.
6. Proficiency in Portuguese is desirable to facilitate seamless engagement with Brazilian stakeholders and navigate the complexities of the tax reforms.