Assistant Manager

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Facilities Management, Level D

Job Title

Assistant Manager, Capital Planning and Development

Department

Capital Planning & Development | Facilities

Compensation Range

$7,622.83 - $11,886.67 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

May 21, 2026

Note:Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary

UBC Facilities is responsible for the planning, development, renewal and renovation of campus facilities, providing stewardship for all institutional facilities projects, including Housing and Athletics projects, at UBC's Vancouver and Okanagan campuses. UBC Facilities oversees and directly manages in excess of 200 projects each year, valued at over $700 Million.

The Assistant Manager, Capital Planning & Development contributes to the delivery of major capital building projects by preparing, analyzing and coordinating capital planning, reporting and financial management activities related to campus infrastructure (buildings, landscape and utilities). The role reports to the Director, Capital Planning & Development and receives day-to-day direction from the Manager, Capital Planning & Development.

Key responsibilities  include preparation of project progress, compliance and close-out reports to Government and other funding partners, quarterly capital forecasting, preparation of submissions to Executive and Board of Governors, Business Case submissions for Government and external funding, and coordination of Capital Project Updates to the Board of Governors.

The role also administers components of the Routine Capital Program administration and post-occupancy review activities, within established processes and guidelines, as delegated by the Manager.

Organizational Status

Reports directly to the Director, Capital Planning & Development. Receives functional direction and work assignment from the Manager, Capital Planning & Development.

Collaborates closely with UBC Capital Finance Management & Reporting, other units within Facilities (UBCV and UBCO), and engages with project stakeholders from various University faculties and departments, as well as major external stakeholders, including government.

Work performed is reviewed for technical accuracy by the Manager and for strategic alignment by the Director.

Work Performed

The Assistant Manager, Capital Planning and Development works closely with the Manager, Capital Planning & Development and the Director, Capital Planning & Development in the administration, reporting and financial management of major and routine capital projects, including but not limited to the following:

• Prepares major monthly, quarterly, compliance and close-out reports to Government and other funding partners on major capital projects. These reports may include analysis and verification of project progress and financials, and require a comprehensive understanding of the projects and of the Government or other partner agency’s reporting requirements.

• Collects, analyzes, and consolidates information from campus entities to prepare quarterly forecasting information for Government, and bi-annual Capital Projects Updates for the UBC Executive and the UBC Board of Governors. Prepares reports and provides analysis in collaboration with the Manager, Capital Planning & Development.

• Collaborates with the Manager in preparing documentation for  the annual Capital Project Prioritization and Five-Year Plan process.

• Participates in capital project steering committee meetings, documents meeting decisions and actions required, and maintains familiarity with the progress of all major capital projects and contributes to the preparation of capital project approval requests and information reports to the UBC Executive and UBC Board of Governors submissions.

• Contributes to the development of Business Cases to the Ministry of Infrastructure for capital project funding, in collaboration with Manager, Capital Planning & Development and other University project stakeholders.

• Develops, and prepares strategy, eligibility assessments, and budget information for external capital funding opportunities, including drafting components of applications and supporting documentation.

• Manages the financial and administrative process for routine capital and renewal programs, including preparation of annual submissions, monitoring program expenditures, and coordination of close-out documentation.

• Works with internal and external stakeholders (UBC Facilities units, Treasury, Capital Finance Management & Reporting, Campus & Community Planning and UBC Properties trust) to synthesize, analyze, and integrate information to support project prioritization, and coordinate the Routine Capital Program needs.

• Provides operational leadership coverage for the Manager, Capital Planning & Development during absences, within defined delegation limits.

• Performs other related duties as required.

Consequence of Error/Judgement

The results of the work by the Assistant Manager, Capital Planning & Development are used in decision-making, reporting, planning, and provision of information to the University and the Ministry of Infrastructure. Must exercise independent judgment in all areas. Requires accurate knowledge of a wide range of university policies and procedures. Accurate and timely work is critical to the academic mission of the university and impacts recommendations affecting the commitment of capital funds and in dealing with policy issues.

At any given time, Capital Planning may be involved in 30 to 50 capital projects with a total value exceeding $200 million dollars. Error in judgement can have serious financial impact for the University as a whole.

Supervision Received

Receives direct supervision from the Director, Capital Planning & Development. Works to broad directives and established policies and guidelines to achieve overall objectives. Work is reviewed in terms of overall results and achievement of objectives.

Supervision Given

This position has occasional direct supervisory responsibility over students, support staff, professional staff, and consultants retained. Monitors work progress to ensure milestones are achieved. Determines objectives, priorities and status and measures accomplishments against strategic business plan goals, objectives and performance standards.
 

Minimum Qualifications

Undergraduate degree in a relevant discipline. Minimum of five years of related experience or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Undergraduate degree in a relevant discipline, with preference for Architecture, Engineering, Planning, Business or related fields. Specialized training and accreditation in project management, construction management, or business management would be an asset.  

Minimum of five years’ work experience in the building design and/or construction industry in an institutional setting, leading to comprehensive understanding of the project planning, design and construction process, as well as building systems. 

Demonstrated ability to analyze and summarize complex project information and to write succinct, coherent business reports.

Demonstrated knowledge and advanced skills in project financial management and key stakeholder relations. 

Strong analytical, organizational, customer service, communication, interpersonal and administrative skills.

Results oriented with the ability to self-establish priorities, multi task and work under pressure to meet established timelines.