Project Management Office Analyst

Position Overview:

StepStone is seeking a detail-oriented and proactive analyst to support the execution of core workflows within the DATS Technology Program Management Office (PMO). This role plays a key part in ensuring that work moves efficiently from intake through discovery, Statement of Work (SOW) development, and handoff for project execution. This role focuses on coordination, documentation, and follow-through across structured processes and stakeholder interactions. This role operates within a developing PMO environment and will support evolving processes and systems as the team continues to scale.

Essential Job Functions:

• Support the execution of PMO workflows across intake, discovery, and SOW development to ensure work progresses efficiently and consistently
• Prepare discovery materials, including agendas, pre-reads, and supporting documentation, to enable effective stakeholder discussions
• Capture notes, action items, dependencies, and key decisions from discovery meetings, ensuring outputs are clearly documented and actionable
• Draft Statements of Work (SOWs) using standardized templates, incorporating stakeholder input and aligning on scope, timelines, and responsibilities
• Coordinate SOW review and approval processes, tracking outstanding signoffs and following up with stakeholders to ensure timely completion
• Maintain and update project information in workflow tools (e.g., Jira), ensuring required fields, metrics, and documentation are accurate and complete
• Support alignment across project tracking systems, reporting outputs, and documentation to ensure consistency and visibility
• Coordinate recurring PMO communications, including newsletters and DATS Portal updates, ensuring content is collected, formatted, and delivered on schedule
• Manage routine follow-ups, reminders, and outreach to ensure timely completion of PMO tasks and workflows
• Identify gaps or missing information in project inputs and escalate to PMO leadership for clarification and resolution

Education and/or Work Experience Requirements:

• Bachelor’s degree required, preferably in business, economics, finance, operations, or a related field
• 1–3 years of experience in project coordination, operations, consulting, or a similar role (preferred)
• Exposure to meeting-based or stakeholder-facing environments
• Familiarity with financial services, private markets, or a professional services environment is a plus

Required Knowledge, Skills, and Abilities

• Strong written and verbal communication skills, with the ability to clearly capture and convey information in meetings and documentation
• Ability to listen actively, ask clarifying questions, and synthesize inputs from multiple stakeholders
• Strong organizational and task management skills, with the ability to track deliverables, dependencies, and follow-ups across multiple workstreams
• High attention to detail, particularly when working with structured templates, documentation, and project data
• Ability to manage competing priorities and maintain progress in a fast-paced, deadline-driven environment
• Comfort participating in professional discussions and group settings, with willingness to engage and build confidence over time
• Ability to follow defined processes while identifying gaps or inconsistencies and escalating as needed
• Proficiency in Microsoft Excel, Word, and PowerPoint for tracking, documentation, and presentation of structured information
• Demonstrated accountability and follow-through on assigned tasks
• Ability to learn new tools, systems, and processes and apply them consistently in an evolving environment

Other Attributes:

• Demonstrates a growth-oriented mindset and openness to feedback
• Comfortable working in a developing and evolving team structure
• Shows initiative in identifying issues, asking questions, and seeking clarity
• Maintains a detail-oriented and process-driven approach to work
• Collaborative and responsive when working across teams and stakeholders

Salary Range - $70,000 - $75,000

The salary range is an estimate of pay for this position.  Actual pay may vary depending on job-related factors that can include location, education, skill, and experience.  The salary range does not include any benefits or other forms of possible compensation that may be available to employees.

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