Office Manager and Executive Assistant

About Piedmont Global

Piedmont Global is a leading provider of Translation, Interpretation, and Language Training solutions in over 200 languages and regional varieties. Headquartered in the Washington D.C. area with team members spanning five continents, Piedmont Global is a minority-owned company that provides unique, innovative and scalable solutions that advance the global missions of its partners.

Position Summary

Piedmont Global is seeking a dynamic and personable professional to join our Arlington office in a dual role as Office Manager and Executive Assistant. This position offers an excellent opportunity for a recent graduate or entry-level professional to grow their career while making a meaningful impact on our daily operations and executive support functions. The ideal candidate will manage both office/facilities operations and provide executive assistance in collaboration with the virtual Executive Assistant, working full-time in our Arlington location.  

Job Responsibilities

• Provide personal and professional assistance to the Office, as well as the CEO, including business related events, inventory, errands, as well as personal errands as needed.  
• Oversee daily office support and maintain a professional, welcoming environment
• Manage office supplies, equipment, vendor relationships, and facility management coordination
• Handle mail distribution, package management, and general administrative duties
• Provide comprehensive administrative support to the CEO including coordinating scheduling with the Executive Assistant for scheduling, and appointment coordination, focusing on in person commitments.
• Occasionally arrange travel logistics, including flights, accommodations, and detailed itineraries
• Prepare meeting materials, presentations, and executive correspondence
• Screen and prioritize phone calls and other communications with professionalism
• Coordinate meetings, conference calls, and special events
• Organize and maintain office records, and documentation systems
• Handle confidential information with discretion and maintain executive-level confidentiality
• Ensure compliance with office safety protocols and company policies 

Qualifications

• Bachelor's degree from an accredited institution  
• Must reside within 25 miles of Arlington, VA (22201)
• Exceptional written and verbal communication skills - must be well-spoken and well-written
• Professional demeanor with excellent interpersonal skills and friendly personality
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational abilities and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Comfortable working independently as well as in a team environment
• Discretion when handling sensitive and confidential information
• Willingness to work in office 5 days per week (Monday-Friday)
• Ability to drive with access to a reliable vehicle.
• Excellent client-facing skills

Benefits

Piedmont Global has a wide variety of benefit offerings including Health, Dental, 401k, Vision, Pet Insurance, PTO, Paid Holidays, and flexible work schedule. 

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