Accounts Payable and Accounts Receivable Specialist

Who We Are:

Founded in 1891 by a group of visionary volunteers, The Trustees of Reservations (The Trustees) is Massachusetts’ premier conservation and preservation organization. The Trustees’ preserves, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts. Our properties are open to all, and we thrive by involving as many people as possible in all that we do. We aim to protect special places for future generations to enjoy in perpetuity, and have helped protect more than 50,000 acres, including 27,000+ acres on more than 120 reservations that are open to the public. As a non-profit conservation organization, we are funded and supported entirely by our visitors, supporters, volunteers, and our 100,000 Member households. We encourage you to learn more about The Trustees on our website, www.thetrustees.org. 

Posting Information:

Salary Range: $68,250 - $87,750

Please note that new employees are placed in the range between $68,250 and $78,000 to allow for an equitable starting salary process and continual salary growth during an employee’s time at the Trustees.

Hours per week: 40

Job Classification: Full-Time, Exempt 

Job Type: Hybrid, 1-2 days a week

Location: Boston Office, Boston, MA

What You’ll Do:

As an Accounts Payable and Accounts Receivable (AP/AR) Specialist, you will manage the complete lifecycle of the Trustees’ outgoing vendor payments and incoming client revenues. 

Your Impact:  

The AP/AR Specialist plays an instrumental role in the company’s financial stability by safeguarding liquidity, maintaining accurate accounting records, and fostering positive relationships with vendors and clients 

The Role: 

A valued part of the Accounting Team, the AP/AR Specialist manages the end-to-end process for both accounts payable (AP) and accounts receivable (AR), requiring a detail-oriented individual proficient in financial systems to process transactions and maintain accurate records 

Specifically, you’ll: 

• AP Duties 

• Work in tandem with the AP Administrator to verify and process vendor invoices in a cloud-based AP platform, MineralTree 
• Communicate with vendors and colleagues to resolve discrepancies with invoices and/or invoice coding 
• Review incoming paper invoices and route to the appropriate approver in MineralTree 
• Schedule and execute vendor payments, ensuring timely processing 
• Manage vendor information and ensure compliance documentation is current 
• Ad hoc vendor and payment analysis, journal entry submission, and other projects as directed by Supervisor 
• AR Duties 
• Administer cloud-based AR Platform, BILL 
• Create and send accurate customer invoices BILL and the general ledger, NetSuite 
• Monitor incoming banking activity and communicate with colleagues to ensure that revenues are posted accurately to the general ledger 
• Apply customer payments and resolve discrepancies 
• Handle collections by monitoring aging reports and contacting customers about overdue payment 
• Deposit all checks received by the organization 
• Reporting and Reconciliation 
• Reconcile third-party AP and AR systems with the general ledger and resolving discrepancies  
• Support month-end closing activities and reporting 
• Maintain records and assist with financial audits 

This is a full-time, exempt position (40 hours/week) reporting directly to the Assistant Controller.  

What You’ll Need:

Skills and Experience: 

Required: 

• A minimum of 4-6 years of professional experience in transaction processing 

• Associate's degree or equivalent educational experience, preferably in an area related to Accounting, Finance, or Business Management 

• Digital literacy and proficiency in MS Office Suite, specifically MS Excel 

• A proven ability to manage external service providers and their platforms 

• Strong communication and customer service skills, analytical abilities, and attention to detail 

• Ability to foster positive, professional, and productive working relationships with colleagues, clients, and vendors 

• Willingness to learn and develop new skills 

• Ability to transit to the Boston office to perform in-person tasks on an ad-hoc basis.

Preferred:  

• A Bachelor’s Degree in Accounting, Finance, or a related field   

• Experience with ERP systems (NetSuite, SAP, etc.) and AP/AR automation tools (BILL, MineralTree, Concur, etc.) 

Eligibility Criteria: 

• Current authorization to work in the United States – a candidate must have such authorization by his or her first day of employment. 

• A satisfactory criminal background (CORI) check.

Don’t quite have all the skills and experience listed above? We still want to hear from you! Research shows that historically marginalized groups are less likely to apply if they do not meet every single requirement. We are committed to building a diverse team and encourage you to apply even if you are missing some of the skills and experience above.  

Questions? Contact our People team at [email protected] 

Your Benefits: 

• Sick time: 15 days per year 

• Vacation time: 20 days per year  

• Holidays: 12 observed holidays, 3 floating 

• Health Insurance: You are eligible to participate in the Trustees health insurance benefit via Blue Cross Blue Shield (BCBS). BCBS also offers additional benefits, such as fitness reimbursement and rewards for healthy habits.  

• Short-Term and Long-Term Disability Insurance 

• Massachusetts Paid Family Medical Leave 

• Life Insurance  

• 401k with 5% match after 1 year of employment 

• Employee Assistance Program: Free access to a confidential service that helps employees and their communities with personal and work-related issues, such as mental health support, counseling, and financial advice.  

• Reciprocity: Employees have access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions.  

• Discounts: Enjoy free entry to all Trustees properties, discount event tickets, and discounted merchandise at our stores and on stays at our inns.  

• Day of Wonder: Spend one workday per year to exploring a Trustees property 

• Day of Service: Spend one workday per year to helping with a project at a Trustees property  

Equal Opportunity and Diversity: 

The Trustees is a proud equal opportunity employer and does not discriminate against any protected status including, but not limited to, age, race, ethnicity, sex, gender, sexual preferences, nation of origin, religion, or disability status and strongly encourages applications from people of color, persons with varying abilities, women, and LGBTQ+ applicants. We aspire to reflect and effectively serve the residents and communities of Massachusetts, who are at the core of our mission.    

The Trustees’ commitment to advancing the organization’s vision for this work may be found here: Diversity, Belonging, Inclusion and Equity. 

 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.  

We are committed to creating an inclusive and accessible work environment. To request reasonable accommodation during the application or interview process, please contact us at [email protected].