Marketing Coordinator

What you'll do

• Lead complex proposals with general guidance, including scheduling and conducting project kick-off meetings and strategy sessions to drive winning proposals.
• Collaborate with technical staff to create original content, and review/edit submissions for clarity, compliance, and alignment with key messages. Coach staff during the presentation phase of pursuits.
• Research, gather, and edit proposal materials, ensuring all content is accurate, compliant, and delivered on time.
• Partner with graphic design staff to plan and produce proposal materials that effectively communicate the strategic vision of each pursuit.
• Work with pursuit teams to develop strategy, providing business intelligence on clients, competitors, and True Environmental.
• Support client engagement teams by preparing materials for internal and external meetings, and actively participate in engagement team discussions. Contribute to annual strategic planning initiatives.
• Analyze RFQs, RFPs, and related submittal requirements for IDIQs, BPAs, C-contracts, task orders, call orders, SF330s, and similar solicitations.
• Support pre-positioning activities, including capture planning, strategy development, competitor analysis, teaming arrangements, and client mapping as a core member of multi-disciplinary pursuit teams.
• Participate in business development meetings, capturing notes and documenting action items.
• Maintain and update the pursuit pipeline to reflect changes in status, solicitation dates, or estimated values.
• Lead interview and presentation preparation for shortlist interviews.
• Assist in post-proposal debriefs for both winning and losing efforts.
• Attend pre-proposal meetings, industry events, and board meetings as needed.
• May provide indirect supervision to other marketing coordinators and graphic designers.

Minimal Qualifications

• Five (5) years of professional experience in the architectural/engineering/construction (AEC) industry.
• Experience in submitting successful proposals for Federal, government, and private clients.
• Excellent communication and coordination skills (both oral and written)
• Demonstrated ability to lead large, diverse teams towards a positive outcome
• Strong attention to detail and high level of accuracy in completing tasks
• Proficient in common grammar, punctuation, proofing and business writing
• Knowledge of AEC industry terms and definitions highly desired
• Ability to produce high-quality materials under deadline pressure
• Ability to train others industry standards and procedures
• Proficiency in Adobe Creative Suite, Microsoft Word and PowerPoint skills
• Proven competence in Adobe InDesign
• Ability to work independently and as part of a team

Preferred Qualifications

• Client and partner relationships that bring value to major pursuits.
• Experience with Federal/SF330 proposals.
• Knowledge of client relationship management (CRM) software (Deltek Vantagepoint).
• Bring energy and excitement around each assignment to motivate and move pursuit teams forward around one shared mission.
• Strong interpersonal, organizational and time management skills
• Find ways to build a team approach and always guide consensus/alignment through the process.
• Excellent communicator with strong critical thinking, marketing strategy development, group facilitation, and team-building skills.
• Possess a strategic mindset, sound judgment, and the ability to develop and manage strategic capture plans.
• Strong leadership skills to build trust and influence others and work with all levels of management.
• Superior organizational, time management, and interpersonal skills.
• Strong personal initiative and problem-solving skills