Project Manager 1

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The University of Miami/UHealth Medical Education Department has an exciting opportunity for a full-time  Project Manager 1 to work in Miami, FL. to work in Miami, FL. The Project Manager 1 (H) oversees the planning, implementation, and tracking of a variety of projects to ensure the successful development, completion, and implementation of department projects and initiatives. 

CORE JOB FUNCTIONS                                                                                                             

• Defines the scope of projects in conjunction with leadership. 

• Discusses the objectives and measures upon which the project will be evaluated at its completion.

• Determines the resources required to complete each project.

• Establishes and documents comprehensive project plans and timelines, which identify and sequences the activities needed to successfully complete projects. 

• Reviews project schedules with leadership and other staff that will be affected by the project activities.

• Monitors the progress of the projects and makes adjustments to ensure successful completion.

• Consults with the appropriate leadership on the selection of staff to assist with projects. 

• Assigns project task to the identified project team for handling. 

• Ensures all project personnel receive orientation that is appropriate to the project. 

• Manages project staff according to the established policies and practices of the organization. 

• Reviews the quality of work completed with the project team on a regular basis to ensure that work produced meets project standards.

• Documents all project-related activities and ensures project files are maintained and secured accordingly. 

• Creates a communication schedule to update stakeholders, including appropriate staff in the organization on the progress of projects. 

• Prepares presentations and presents status reports for leadership. 

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions

The department values adaptability, strategic foresight, and a commitment to excellence. Team members are expected to demonstrate initiative in identifying opportunities for process improvement and innovation, while upholding standards of excellence in academic programming and student support. Close attention to evolving trends in higher education and a proactive approach to addressing challenges are essential. Additionally, effective communication skills and a collaborative spirit are required to ensure seamless coordination across departments and with external partners.

The Project Manager reports to the Associate Dean for Masters and Professional degree programs and inaugural Director for Master's and Professional degree programs. The Project Manager provides strategic support to, and assists the Associate Dean and Director of the online MPH program with, program responsibilities to include administrative support for the design and implementation of the innovative online MPH program. The Project Manager will (1) manage collaborations with stakeholders, vendors, and/or contractors, (2) perform operations involved in expanding, marketing, and branding of online programs and contribute to strategic recruitment for, and enhancing delivery of online MPH and other innovative training programs as directed by the Associate Dean, and (3) assist the Associate Dean for Masters and Professional degree programs in writing proposals for the online MPH and other projects/initiatives at the request of the Associate Dean.  These responsibilities require a detail-oriented and efficient individual with excellent communication, problem-solving and leadership skills. Attention to customer service and stakeholder engagement is required. 

• Promotes online and innovative educational initiatives, including marketing the programs, digital advertisement, creating and editing brochures and promotional material, managing webpages and social media, and assists with other correspondence(s) as needed.

• Creates recruitment and program analytics reports.

• Provides weekly updated reports on recruitment for the Associate Dean/director to facilitate communication to re-strategize and adjust recruitment with all internal and external stakeholders.

• Prepares recruitment executive summaries, reports, and presentations to meet program needs.

• Represents the University at various recruitment internal and external conference opportunities to promote program enrollment.

• In consultation with the Associate Dean and inaugural director, coordinates faculty advisory boards  And committee meetings, assists the Associate Dean/director with establishing goals and objectives, monitors progress, provides concise reports for each of the action items, and assesses and advises on resources needed for each action item.

• Under the guidance of the Associate Dean/director, establishes and monitors best practices for administration of high-quality innovative multidisciplinary degree and non-degree programs and adheres to agreed-upon timelines.

• Collaborates with the Associate Dean/director to design and implement strategies to ensure program quality.

• Provides administrative and logistical reporting for timely content transition to online format, new course development, and other educational material.

• Coordinates with the Associate Dean/director, processes for alumni data collection and updates.

• Coordinates and refine all of the recruitment activities including scheduling meetings for students and practicum sites.

• Curates applicant profile and alumni database.

• Manages timelines and track progress.

• Produces and maintains social media content for the program recruitment.

• Produces new communication and marketing material In collaboration with University Communications and Marketing.

• Provides general administrative and logistical support to the Associate Dean for Masters and Professional degree programs and Director for Master's and Professional degree programs.

• Oversees the printing, organization of documents and internet research.

• Designs and presents workshops to support recruitment for online MPH and other innovative training programs.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities, as necessary.

CORE QUALIFICATIONS                                                                                                            

• Bachelor’s degree in relevant field 

• Minimum 3 years of relevant experience 

• Knowledge of business and management principles.

• Ability to direct, manage, implement, and evaluate department operations.

• Ability to establish department goals and objectives that support the strategic plan.

• Ability to effectively plan, delegate and/or supervise the work of others.

• Ability to lead, motivate, develop, and train others.

• Ability to maintain effective interpersonal relationships.

Any relevant education, certifications and/or work experience may be considered.

#LI-NN1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H11