Proposal Manager

Hill International is seeking a Proposal Manager in the United States 

The primary responsibility of the Proposal Manager is the management, writing, designing and production of competitive proposals and presentations for program management and construction management. This position requires a commanding knowledge of the industry and exceptional writing skills combined with the ability to multi-task on multiple pursuits. This individual is also responsible for quality control, conducting database research and updates, and mentoring proposal coordinators in the art of proposal research, writing, and time management to help with their professional development. Lastly, the Proposal Manager is responsible for providing technical and persuasive writing for project profiles, resumes, and other proposal elements to enhance and enrich the content and message of the firm’s proposal resources.  

• Bachelor's degree in English, journalism, marketing, communications, architecture, engineering, construction management or related field, or equivalent experience and training.
• Minimum 5 years of experience in writing, editing, and preparation of proposals, preferably in the A/E/C industry.
• Solid proficiency in Microsoft Office Suite and Adobe InDesign and Acrobat Professional. Desirable to have experience in cross-platform operating systems and a working knowledge of Adobe Photoshop and Illustrator.

Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

• Attend pre-proposal meetings and/or interviews when requested.
• Lead kick-off meetings with pursuit teams to establish understanding of RFP requirements, contents and proposal schedule.
• Lead the development of competitive proposals from teaming and pre-proposal meetings through delivery of submittals. 
• Work with Vice President, Proposal Management and Business Development staff to create effective schedules for writing and producing materials in a timely, resource-efficient manner. 
• Develop non-technical proposal sections and tailor project descriptions and resumes as needed. 
• Collect/draft technical proposal sections from past submissions or by research through individuals or other sources. 
• Help internal clients access accurate information and work samples in a timely manner in all system programs/databases.
• Use Deltek Vision and other database systems to retrieve project and resume information. 
• Collaborate directly with regional Business Development and Operations staff.
• Coordinate with various Hill departments to secure financial, legal, and insurance reviews of RFP documents. 
• Maintain Deltek Vision activities calendar (production schedule) of proposals and presentations. 
• Be well-versed in developing SF 330s. 
• Prepare and develop materials for meetings, interviews, and presentations. Coordinate presentation preparation as required. 
• Develop and manage subconsultant requests for deliverables.
• Manage prequalification efforts for city, state, and federal agencies, apart from those inherent to specific proposals. 
• Field various support and information requests from other offices and departments. 
• Assist Corporate Marketing and Proposal staff with editing services for brochures, flyers, website, and other materials applying the Corporate Style as necessary for consistency as requested. 
• Proofread, edit, or rewrite all other copy as requested. 

Process and Personnel Oversight 

• Receive and analyze RFPs to develop schedule and task assignments using the Proposal Workflow Chart, Proposal Process Checklist, and the Proposal Directive Form. 
• Provide direction and coordinate with graphic specialists for customized graphics. 
• Oversee and juggle daily or weekly workload as necessary to meet last-minute emergencies. 
• Mentor and grow proposal coordinators and assistants to reach their creative and technical potentials. 
• Collaborate with all proposals and graphics staff when necessary.
• Report directly to Proposal & Graphics Director regarding staffing, hardware, and software needs. 

Data Maintenance/Improvement 

• Write, collect, manage, and upkeep corporate data. 
• Update appropriate areas of corporate Deltek Vision/Vantagepoint databases and network folders with project, resume, or proposal text information after every submission. 
• Use Deltek Vision/Vantagepoint and other database systems to archive project and resume information, providing input as required. 
• Establish language consistency in existing project descriptions and resumes in Vision. 
• Develop high-quality project description text for Hill projects and circulate for review and approval by appropriate staff. 
• Enter approved and verified data into Vision/Vantagepoint. 
• Develop persuasive text for competitive resumes, project descriptions, and proposal boilerplate. 
• Work closely with company recruiting staff to convert candidate resumes into Hill format for use in proposals. May require interaction with new hires and potential employees. 
• Work with your regional proposal teams (primarily) and other regions (as requested) to develop qualifications-based text for use in proposals, qualifications statements, and other marketing materials. 

Communication, Collaboration, and Process Improvement 

• Work in a team environment to produce competitive proposals and presentations. 
• Work collaboratively with regional offices to ensure adequate resources are available for endeavors pursued locally by each respective office. 
• Regularly communicate with offices you support to stay current and up-to-date on their people, projects, strategies, and expectations. 
• Work collaboratively with Business Development, Operations, Management, and Proposal Department staff to aid in the creation of a shared vision of proposal needs of the firm. 
• Develop positive, encouraging relationships, particularly with those new to the industry or the firm. 

Quality Assurance/Quality Control 

• Review all work you produce and facilitate QA/QC of proposals by other (Proposals Director, Senior Management, BD Pursuit teams) before delivery to the clients. 
• Assist in review of all submittals to assure that they are compliant with their respective RFQs/RFPs. 
• Learn and maintain department archiving systems for posting and sharing of proposal and corporate material for use in proposals and presentations worldwide. 
• Work closely with Marketing, Proposal, and Business Development staff firmwide to improve the quality of written materials produced. 
• Advance the quality of all documents produced by the firm.

Technology

• Via internal and external sources, stay current with industry software and process trends to maintain speed and efficiency in internal systems, applications, databases, and procedures.