Training Event Coordinator @ University of Oklahoma

Join the Center for Public Management (OU CPM) at the University of Oklahoma and be part of a team dedicated to making a daily impact in the lives of Oklahomans. Located within the College of Continuing Education, OU CPM specializes in providing training, research, and consulting to enhance the efficiency and effectiveness of public sector agencies, staff, and community partners. Our focus is not only on professional and programmatic development but also on fostering a culture of growth and opportunity since 1994.

If making a meaningful difference in public service excites you, OU CPM is where your passion meets purpose.

The Training Event Coordinator will assist in the planning, coordination, and execution of events and activities for our state partners. Duties include but are not limited to\:

Provides services to publicly funded clients of the Center for Public Management
Plans, monitors logistics, and provide support for trainings, conferences and programs
Assists with the coordination, preparation and delivery of events and conferences
Coordinates service delivery with customers, contractors, vendors, and OU/CPM staff
Coordinates scheduling of activities
Works with CPM Learning Consultants/Project Managers to prepare cost estimates for project budgets and expense reports
Generates correspondence and forms.
Orders, prints and distributes materials.
Assists in coordination of training facilities, lodging, and travel arrangements
Provides on-site event support to include registration, AV support, training evaluations, and other logistical supports as needed for the event
Compiles reports and maintains event & conference related data.
Facilitates room set-up and audio-visual needs
Monitors and responds to email inquiries for each event.
Performs various duties as needed to successfully fulfill the function of the position.

This position may be eligible for hybrid remote work.

If making a meaningful difference in public service excites you, OU CPM is where your passion meets purpose.

The Training Event Coordinator will assist in the planning, coordination, and execution of events and activities for our state partners. Duties include but are not limited to\:

Provides services to publicly funded clients of the Center for Public Management
Plans, monitors logistics, and provide support for trainings, conferences and programs
Assists with the coordination, preparation and delivery of events and conferences
Coordinates service delivery with customers, contractors, vendors, and OU/CPM staff
Coordinates scheduling of activities
Works with CPM Learning Consultants/Project Managers to prepare cost estimates for project budgets and expense reports
Generates correspondence and forms.
Orders, prints and distributes materials.
Assists in coordination of training facilities, lodging, and travel arrangements
Provides on-site event support to include registration, AV support, training evaluations, and other logistical supports as needed for the event
Compiles reports and maintains event & conference related data.
Facilitates room set-up and audio-visual needs
Monitors and responds to email inquiries for each event.
Performs various duties as needed to successfully fulfill the function of the position.

This position may be eligible for hybrid remote work.

Required Education and Experience\: Bachelor Degree, AND\:

12 months experience in event planning and coordination, outreach or public relations.

Equivalency/Substitution\: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 60 months experience.

Skills\:

Ability to speak, read and write clear, concise English
Basic math skills
Ability to accurately read and understand written materials and instructions
Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint)
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines
Customer service skills

Certifications\:

Valid Oklahoma Driver's License in order to drive University vehicles or ability to obtain within 30 days of hire date.

Advertised Physical Requirements\:

Ability to engage in repetitive motions including movement of the wrist, hands, and fingers.
Ability to communicate including expressing oneself and exchanging detailed information with others orally.
Ability to lift moderate objects up to 50 pounds.

Departmental Preferences\:

One year experience working within a learning management system.
One year experience working with virtual platforms such as Zoom or Teams.

Supervision\: No Supervisory Duties

Special Instructions\: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https\://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.