Administrative Assistant

Position Title:

Administrative Assistant

Position Type:

Full time

Scheduled Weekly Hours:

37.5

Categories:

Staff Non-exempt

Job Summary:

Are you a highly organized and detail-oriented professional with a passion for fostering a supportive campus environment?

Bucknell University is seeking a dynamic Administrative Assistant to join our team who will support several key student services departments. This is more than just an administrative role—you'll be the backbone of our office, providing essential support to the Assistant Vice President, Equity & Inclusive Excellence and playing a key role in managing the office's operations.

The ideal candidate will have excellent communication skills, a knack for technology, and the ability to handle confidential information with the utmost discretion. If you're an attuned, collaborative professional who is committed to supporting the community, we encourage you to apply.

Job Duties:

Reporting Relationship:

• Reports to the Assistant Vice President, Equity & Inclusive Excellence.

Work Setting/Schedule:

• On campus student facing position.

• This is a 37.5 hour per week full-time position, 12 month per year.

What You Will Do:

• Office Administration: Supports daily operations including scheduling meetings, updating calendars, creating reports, maintaining inventory of office and event supplies and managing assigned projects.  Coordinates the work of student employees as needed. 

• Administrative Support: Provides administrative support including working with vendors, greeting guests, and creating correspondence.  Participates in office initiatives and prepares documentation for memberships, workshops and conferences.

• Logistics Coordination: Coordinates the preparation of meeting agendas and oversees logistics for meetings and travel.  Supports the team with expense reporting.

• Event Coordination: Schedules meetings, coordinates safety and general training sessions, and assists with departmental events.

• HR Coordination: Coordinates and provides support for staff searches, hiring, onboarding, and exiting. Processes and coordinates student payroll onboarding, compensation changes, etc. Tracks and updates office locations, contacts, and special needs.

• Non Essential Functions: The job description's listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.

What You Will Bring:

Required:

• Education: Highschool Diploma.

• Professional Work Experience: Two or more years of experience.

Preferred, but not required:

• Education: Associates degree.

• Professional Work Experience: Four or more years of experience in administrative or related experience; Experience in Higher Education.

Physical Requirements:

• Office environment, no specific or unusual physical or environmental demands.

Job Exempt:

No

Salary Range:

17.16-21.45

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy. 

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

• Flexible scheduling options determined by role; 
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card 

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Inclusive Excellence:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community.  We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings.  We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.