Full-Time

Office Workplace Experience Coordinator

Posted on 9/25/2024

Kepler Group

Kepler Group

501-1,000 employees

Data analytics and marketing strategy services

Data & Analytics
Consulting
Enterprise Software

Compensation Overview

£28kAnnually

Entry

No H1B Sponsorship

London, UK

Requires in-office presence in London for a minimum of 3 days per week.

Category
Administration
People & HR
Requirements
  • Strong time management and prioritisation - balance day to day tasks alongside project work within a fast based agency environment
  • Communication - demonstrate interpersonal skills by excelling in engaging with internal and external stakeholders in a clear, confident and concise manner
  • Attention to detail - take pride in producing accurate work to a high standard
  • Situational awareness - the ability to react and adapt quickly, pivoting towards new priorities and problem solving without compromising on standards of delivery
  • Knowledge of office management systems and procedures
  • Transferable platform experience - google workspace, slack, excel, MS office
Responsibilities
  • Establish yourself as the main point of contact for all office related enquiries
  • Ensure office standards are maintained, educating employees where necessary
  • Develop a strong working relationship with our serviced office provider, becoming the go-to person regarding employee passes, cleaning and maintenance issues and deliveries
  • Maintain an office inventory, conducting a regular stocktake and ordering office supplies
  • Partner with the wider People Team to maintain office policies and update Guru cards
  • Organise all office operational procedures, including Health and Safety, First Aid and Fire Safety
  • Take ownership of our office desk booking rota, and manage meeting room bookings as required
  • Work with the client teams to offer exceptional client hospitality and provide general support for all visitors to the office
  • Ensure all candidates and employees are aware of Kepler’s Hybrid Working expectations, raise any queries to the People team and align expectations across the London office
  • Proactively provide ideas for new initiatives or improvements to existing processes to drive long term strategic impact
  • Promote employee engagement across the London office and encourage a feedback culture where everyone feels comfortable to share their thoughts, opinions and ideas
  • Lead our Workplace Experience forum to make the employee experience at Kepler the best it can be, and manage the monthly Workplace Experience team rota and output
  • Place regular supermarket orders to ensure the provision of items for the breakfast bar, and place orders for ad hoc cultural celebration events
  • Manage the provision of Kepler benefits, assessing employee utilisation and ensuring we maintain a competitive offering within the market
  • Take ownership of all calendar invites for the London office
  • Provide general administration support for the wider People team and Senior Team, for example organising and scheduling meetings and appointments, travel and restaurant reservations
  • Collaborate with the marketing team to provide accurate documentation templates for HR letters and meeting slides
  • Timely acknowledgement of, and response to, employee queries

Kepler Group focuses on enhancing marketing effectiveness for global brands through a combination of data analytics and creative strategies. The company uses its proprietary Kip™ technology to analyze complex data and convert it into actionable insights, which helps clients connect with their target audiences more effectively. Unlike many competitors, Kepler Group emphasizes the integration of data-driven decision-making with creative execution, offering customized marketing strategies tailored to each client's needs. The goal of Kepler Group is to simplify the complexities of digital marketing, enabling brands to achieve measurable success and navigate the modern marketing landscape.

Company Stage

Acquired

Total Funding

N/A

Headquarters

New York City, New York

Founded

2012

Simplify Jobs

Simplify's Take

What believers are saying

  • Kepler's focus on privacy-centric solutions aligns with growing consumer data privacy awareness.
  • AI-driven content tools enable Kepler to scale personalized marketing strategies effectively.
  • First-party data importance boosts Kepler's analytics offerings amid third-party cookie deprecation.

What critics are saying

  • Emerging digital marketing firms threaten Kepler's market share with similar solutions.
  • Rapid AI advancements may outpace Kepler's current marketing capabilities.
  • Privacy regulations could restrict Kepler's data collection, impacting strategies.

What makes Kepler Group unique

  • Kepler Group leverages proprietary Kip™ technology for actionable marketing insights.
  • Partnership with YouGov enhances Kepler's media planning with unique audience data.
  • Kepler integrates data-driven strategies with creative execution for tailored marketing solutions.

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