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Full-Time

Office Workplace Experience Coordinator

Updated on 10/9/2024

Kepler Group

Kepler Group

Compensation Overview

$28kAnnually

Entry

London, UK

Requires in-office presence in London for a minimum of 3 days per week (Tuesday - Thursday) with additional attendance as needed.

Category
Administration
People & HR
Required Skills
Communications
Marketing
Requirements
  • Strong time management and prioritisation - balance day to day tasks alongside project work within a fast based agency environment
  • Communication - demonstrate interpersonal skills by excelling in engaging with internal and external stakeholders in a clear, confident and concise manner
  • Attention to detail - take pride in producing accurate work to a high standard
  • Situational awareness - the ability to react and adapt quickly, pivoting towards new priorities and problem solving without compromising on standards of delivery
  • Knowledge of office management systems and procedures
  • Transferable platform experience - google workspace, slack, excel, MS office
Responsibilities
  • Establish yourself as the main point of contact for all office related enquiries
  • Ensure office standards are maintained, educating employees where necessary
  • Develop a strong working relationship with our serviced office provider, becoming the go-to person regarding employee passes, cleaning and maintenance issues and deliveries
  • Maintain an office inventory, conducting a regular stocktake and ordering office supplies
  • Partner with the wider People Team to maintain office policies and update Guru cards
  • Organise all office operational procedures, including Health and Safety, First Aid and Fire Safety
  • Take ownership of our office desk booking rota, and manage meeting room bookings as required
  • Work with the client teams to offer exceptional client hospitality and provide general support for all visitors to the office
  • Ensure all candidates and employees are aware of Kepler’s Hybrid Working expectations, raise any queries to the People team and align expectations across the London office
  • Proactively provide ideas for new initiatives or improvements to existing processes to drive long term strategic impact
  • Promote employee engagement across the London office and encourage a feedback culture where everyone feels comfortable to share their thoughts, opinions and ideas
  • Lead our Workplace Experience forum to make the employee experience at Kepler the best it can be, and manage the monthly Workplace Experience team rota and output
  • Place regular supermarket orders to ensure the provision of items for the breakfast bar, and place orders for ad hoc cultural celebration events
  • Manage the provision of Kepler benefits, assessing employee utilisation and ensuring we maintain a competitive offering within the market
  • Take ownership of all calendar invites for the London office
  • Provide general administration support for the wider People team and Senior Team, for example organising and scheduling meetings and appointments, travel and restaurant reservations
  • Collaborate with the marketing team to provide accurate documentation templates for HR letters and meeting slides
  • Timely acknowledgement of, and response to, employee queries

Company Stage

N/A

Total Funding

N/A

Headquarters

N/A

Founded

N/A