Payroll Administrator
Updated on 12/1/2023
Vera Institute of Justice

201-500 employees

Advocates for justice system reform and racial equality
Company Overview
Vera Institute of Justice is a leading organization committed to addressing pressing social injustices, with a focus on reducing mass incarceration, racial disparities, and enhancing public trust in law enforcement. The company's culture is rooted in respect for human dignity, and it employs comprehensive strategies that prioritize public health and accountability. Vera's competitive advantage lies in its successful initiatives, such as the Second Chance Pell Programs, which have increased access to college education for incarcerated individuals, and its legal support for immigrants, significantly improving their chances of establishing the right to remain in the US.
Social Impact

Company Stage


Total Funding





Brooklyn, New York

Growth & Insights

6 month growth


1 year growth


2 year growth

Brooklyn, NY, USA
Experience Level
Administrative & Executive Assistance
  • 3+ years of payroll experience for a mid-sized organization of 300+ employees
  • Expert-level experience using ADP and Enhanced Time & Attendance systems
  • Experience running and creating various ADP reports
  • Coordinate bi-weekly ADP Workforce Now (WFN) payroll
  • Review timesheets to ensure completion and assist employees with questions
  • Set-up new employees in ADP Enhanced Time & Attendance timecard system and assign manager licenses
  • Review and process bi-weekly payroll in accordance with payroll calendar deadlines, including adjustments for deductions, reviewing tax set-up and calculating retroactive payments
  • Reconcile earnings and benefit deductions on a bi-weekly basis
  • Process bi-weekly FSA, HSA contributions
  • Troubleshoot payroll system or timecard errors with ADP
  • Conduct internal payroll audits to ensure accuracy
  • Set-up new tax jurisdictions with state / local jurisdictions as well as ADP; coordinate tax notice submittals to ADP. Set up new deduction codes as needed
  • Provide ADP Enhanced Time & Attendance training for new employees
  • Respond to employee inquiries regarding payroll issues or concerns
  • Enter payroll taxes for each payroll cycle, utilizing the Statistical Summary report, into worksheet and submit to Accounting Manager for review
  • Record bi-weekly payroll journal entry containing employee allocations and vacation accrual; upload and post entry into accounting system, Abila MIP
  • Provide supporting documentation for annual Financial, Retirement, and Worker’s compensation audits
  • Process Quarterly and Year-End changes and corrections, including third-party sick pay
  • Own the distribution of W-2 forms, in addition to ad hoc, special projects requiring employee data output from ADP
  • Create and maintain documentation of payroll procedures, processes and timelines; maintain organized payroll records and files
  • Other duties as assigned
Desired Qualifications
  • BA / BS / BBA or relevant work experience
  • Experience with general ledger accounting a plus