Administrative Assistant

Job Description

Qualifications

• Candidate Responsibilities
• Duties: Responds to standard inquiries from internal and external customers. Refers complex requests to appropriate staff members. 
• Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. 
• Maintains and updates established web sites with the assistance of basic web publishing software applications. Prepares and maintains documentation of department processes. 
• Produces a variety of correspondence and reports in support of department processes; updates forms according to defined procedures. 
• Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). 
• Updates and maintains databases, systems applications, files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed. 
• Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers. 
•  Files documents in accordance with defined procedures for on-site storage as well as long-term archiving. 
•  Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination. 
• Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department. 
•  Performs analysis of basic or intermediate nature on information received, and researches or resolves discrepancies following prescribed procedures.
• This position requires administrative responsibilities for an office group of 40 people. 
•  Includes ordering office supplies, daily mail distribution, organizing team events, managing the seating chart, taking meeting notes at critical meetings, and setting up meetings for up to four managers. 
• Candidate must have strong skills in MS Office Suite, previous administrative experience desired. SAP is highly desired. Experience can replace degree. 1st shift position, flexible schedule during day time hours.

Additional Information

If interested, feel free to contact me:
Trixie Gular,

Technical Recruiter 

Email: trixie.gular(at)collabera.com

phone: 973-889-5291