Administrative Coordinator

Summary:

The position is responsible for performing a wide range of administrative and office support activities for the dean, department, and/or faculty and to facilitate the efficient operation of the organization. In addition, the Administrative Coordinator manages the logistics of events and projects for the college. The coordinator works closely with each project lead to plan, set up, and execute the project or event.

Job Description:

Essential duties and responsibilities

• Manage the dean’s calendar and independently schedule appointments.
• Screen incoming calls and correspondence and respond independently when possible.
• Communicate  and greet visitors to the building/or office.
• Prepare memorandums outlining and explaining administrative procedures and policies.
• Arrange programs, events, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budget.
• Direct preparation of records such as agenda, notices, minutes and resolutions.
• Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents.
• Create and maintain database and spreadsheet files.
• Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompany supervisor when requested.
• Provide overall administrative faculty support.
• Assist in managing highly detailed-oriented research projects.
• Coordinate and manage workload and training for college assistants.
• Assist with the planning, set up, and execution of all CAS events and projects
• Communicate and coordinate with outside vendors, visiting speakers and performers, etc.
• Coordinate with other university departments and services.
• Track event and project expenses.
• Supervise student/staff workers for events and projects.
• Other duties as assigned.

Required knowledge, skills, and abilities

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) as well as possess advanced computer research skills.
• Good communication and interpersonal skills.
• Strong organizational and multi-tasking skills.
• Documentation management and ability to use project management tools.
• Good attention to details.
• Time management skills with the ability to meet deadlines.

Minimum qualification

• Bachelor's Degree required.
• Experience and/or training in project or event management.

Accreditation and equal opportunity

Lynn University does not discriminate on the basis of race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, pregnancy, parenting status, veteran status or retirement status in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Lynn University does not discriminate on the basis of sex. Inquiries concerning the application of the non-discrimination policy may be directed to the Lynn University Compliance Officer/Title IX Coordinator at 3601 N. Military Trail, Boca Raton, FL 33431, [email protected], or +1 561-237-7727; or to the U.S. Department of Education Office for Civil Rights.

Lynn University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate, master's and doctoral degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call +1 404-679-4500 for questions about the accreditation of Lynn University. 2020 Lynn University

Americans with Disabilities Act

Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling +1 561-237-7639.

The Annual Security and Fire Safety Report

In compliance with the Clery Act, the University annually provides a report to each student and current employee, as well as to prospective employees and students, that provides a detailed disclosure of information regarding campus security practices (including Emergency Response Plan, Timely Warnings, Emergency Warnings, Missing Persons, fire safety policies, fire prevention data, and Crime Log policies), as well as crime and fire-related incident statistics for the preceding year. The Annual Security and Fire Safety Report is available online at lynn.edu/securityreport

For your health, Lynn University is smoke- and tobacco-free.