Compliance Wage Coordinator

Position Summary: The Federal Wage Compliance Coordinator provides administrative and operational support with a focus on certified payroll review, contractor compliance tracking, and system administration in support of Davis-Bacon Act requirements. This role is responsible for managing enrollment, maintaining accurate records, and ensuring subcontractor compliance across multiple contracts. 

Salary Range: $55,000 – $65,000

Essential Responsibilities:

• Manage enrollment, setup, and ongoing maintenance of certified payroll systems and compliance platforms

• Review subcontractor certified payroll reports for completeness, accuracy, and compliance with prevailing wage requirements

• Track and monitor submission status, deficiencies, and compliance issues across multiple contracts

• Maintain and organize compliance documentation, including payroll reports, contractor records, and contract files

• Communicate with subcontractors to request corrections, missing information, and required documentation

• Track deadlines and follow up to ensure timely submission and resolution of compliance items

• Perform data entry, audit, and routine checks to ensure accuracy within compliance systems

• Support system administration tasks, including user setup, access management, and troubleshooting

• Assist with audit preparation by compiling and organizing required compliance documentation

• Provide general administrative support

Qualifications:

Professional Experience and Education 

• High school diploma or GED required; associate or bachelor’s degree preferred

• 3-5 years of administrative, compliance, or coordination experience

• Experience reviewing documents, tracking compliance items, or preferred working with contractors

• Exposure to certified payroll or prevailing wage requirements is a plus

• Proficiency in Microsoft Excel and administrative systems

Position Related Skills

• Strong administrative and organizational skills
• High attention to detail
• Strong communication skills
• Ability to manage repetitive, detail-oriented tasks with consistency and accuracy
• Ability to handle sensitive payroll and compliance information with confidentiality

Physical and Mental Requirements:

• Standing/Walking/Sitting: Workday is combination of sitting/walking and standing.

• Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.

• Vision: Visual acuity in near, mid and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.

• Hearing: Sufficient to hear conversational levels in person and over the telephone and radio; sufficient to hear alarms on equipment.

• Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone and radio. 

• Lift/Carry: Up to 50lb computer/drawings- minimal.

• Bending/Twisting: Minimal.

• Kneeling/Crouching/Crawling: Minimal.

• Constant mental alertness, accuracy, and attention to detail required.

• Work independently, make decisions, and follow through on all assignments.

• Use creativity, independent judgment, and organizational and problem-solving skills to determine the best method to accomplish desired results.

• Plan and organize work.

• Strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers.

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction.  Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees.  It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job.  Furthermore, this description is subject to change at the discretion of the company, with or without notice.

**Please note, we are not able to offer sponsorship for this position. **