Senior Administrative Assistant

Overview

At The New York Foundling, we trust in the power and potential of people, and we deliberately invest in proven practices. From bold beginnings in 1869, our New York-based nonprofit has supported hundreds of thousands of our neighbors on their own paths to stability, strength, and independence. We help children and families navigate through and beyond foster care. We help families struggling with conflict and poverty grow strong. We help individuals with developmental disabilities live their best lives, and we help our neighbors access quality health and mental health services—core to building lifelong resilience and wellbeing. Together, our interrelated programs provide a whole-person, whole-family, and whole-life approach that unlocks solutions for a lifetime.

The senior administrative assistant plays a key role in ensuring seamless office operations, supporting leadership, and driving efficiency across administrative functions. This position requires a high level of organization, problem solving, and initiative to contribute to the overall success of the organization.

Responsibilities

The senior administrative assistant plays a key role in ensuring seamless office operations, supporting leadership, and driving efficiency across administrative functions. This position requires a high level of organization, problem solving, and initiative to contribute to the overall success of the organization.

• Maintain meeting coordination to optimize leadership time and efficiency. Manage issues as they arise in an efficient and effective manner.
• Oversee administrative processes, ensuring compliance with company policies and improving workflow efficiency. Identify inefficiencies and propose process improvements. 
• Prepare reports, presentations and correspondence with a high level of accuracy and professionalism.
• Upload check requests and petty cash in ReQlogic for processing, ensuring timely and accurate financial transactions per process guidelines.
• Maintain custodian responsibilities for metrocards and petty cash, ensuring proper tracking, distribution, and reconciliation.
• Maintain organized records, confidential files, and documentation to support business operation. Close case records in accordance with organizational policies, maintain proper documentation and compliance
• Prepare records for auditing, ensuring documentation is accurate, complete, and readily accessible for review.
• Supervise receptionist staff, providing guidance and ensuring adherence to best practices.

The New York Foundling is committed to attracting and retaining a diverse employee population, the Foundling will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

Qualifications

• High School diploma or GED required.
• 3 + years of administrative experience .  
• Strong time management and organizational skills
• Leadership & Collaboration
• Ability to independently prioritize and executive multiple complex tasks
• Organizational skills
• Communication skills
• Technical proficiency
• Confidentiality & Integrity

Education Required

High School / G.E.D.

Salary Range:

$28/hour (plus Education Additive $2.09 and/or Bilingual Additive $1.92)