Executive Assistant

Job Description

The Executive Assistant will provide high-level administrative support to the COO, helping streamline their workload, manage their schedule, and act as a critical point of coordination. This role requires exceptional organizational skills, the ability to anticipate needs, and a focus on ensuring seamless operations for the COO and their team.

What you will do:

• Manage the COO’s calendar, prioritize appointments, and coordinate internal and external meetings. Ensure they are well-prepared for each day with relevant documents and background information.
• Serve as the primary liaison between the COO and internal teams, clients, and external partners.
• Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities).
• Assist in managing special projects, track progress, and follow up on action items with cross-functional teams. Maintain an organized approach to multi-tasking on several projects simultaneously.
• Gather and synthesize data for reports, presentations, meetings, and prepare high-quality summaries.
• Arrange travel logistics, including booking flights, accommodations, and creating comprehensive itineraries for both domestic and international travel.

What you will need to be successful:

• Minimum of 5 years in an executive assistant role supporting C-level executives, ideally in a tech or fast-paced environment.
• A Bachelor’s Degree in Business, Communications, or a related field is preferred but not required.
• Exceptional written and verbal communication.
• Strong organizational skills and attention to detail.
• Proficient in MS Office Suite (Word, Excel, PowerPoint)
• Ability to handle sensitive information with confidentiality and professionalism.
• Proven ability to manage complex calendars, prioritize tasks, and handle high-stakes situations calmly and effectively.

Benefits

• Competitive Compensation
• Company Equity Options
• Flexible PTO
• Wellness Reimbursement
• US Holidays (Office Closed)
• Paid Parental Leave
• Comprehensive Medical, Dental, and Vision Insurance
• 401(k) Plan