What You’ll Do

Overall assistance to Project Management Office in the strategy, planning and coordination of projects, take on administrative duties.

Location: Onsite at our San Jose office/headquarters 5 days a week.

Reports to: PMO Lead, Project Management Office, Workplace Solutions Group

Job ID: 42285

• Manage capital projects (MEP Heavy).
• Plan and oversee projects to ensure they are completed in a timely fashion and within budget throughout the project cycles from initiating to closeout.
• Strong documentation / Reporting / Business case.
• Initiate and develop optimized process by working with HQ and industry best practices.

What You Bring

Principle Functions: 

Project Management

• Define project objectives, project scope.
• Predict resources needed to reach objectives and manage effectively.
• Prepare a budget based on requirements and tracking costs to deliver project on budget.
• Prepare a project charter, a business case and a detailed project plan.
• Track project and provide regular reports on project status to PMO and key stakeholders. Manage and adjust for any changes in project scope, schedule and budget.
• Manage contracts with vendors and suppliers.
• Utilize industry best practices, techniques, and standards throughout entire project execution.
• Prepare a closeout package at the end of the project and share Lessons learned and best practices.

Monitoring and reporting to PMO

• Regularly monitor project status and report on progress, identifying any deviations from the plan and proposing corrective actions.

PMO Support

• Maintain & develop templates for Project Management Office.
• Prepare necessary presentation materials for meetings and decision.
• Contribute to process improvement initiatives, promoting efficiency and effectiveness in project management practices.

Coordination and communication

• Facilitate effective communication between team members, project managers, and stakeholders, ensuring everyone is informed about project progress and any potential issues.
• Maintain a good working relationship with project vendors to enhance quality and timely delivery of supplies/equipment/work.

• Bachelor’s degree and at least 10 years of relevant experience from an accredited college or university in construction, engineering or a relevant field of study.
• Experience with $20M+ project.
• Proven working experience in project management.
• Strong familiarity with project management software tools, methodologies, and best practices.
• Experience managing projects through the full life cycle.
• Excellent client-facing and internal communication skills.
• Proven ability to complete projects according to outlined scope, budget, and timeline.
• Fluent in English and Korean.
• Project Management Professional (PMP) certification preferred.
• Excellent communication (verbal and written) and interpersonal skills. 
• Proficient with computer software programs including Microsoft Excel, PowerPoint, Word, Outlook, CAD, Bluebeam and MS project.
• Work well under pressure and within time constraints in a fast-paced environment.
• Ability to multi-task with attention to details.
• Ability to build relationships with both internal and external customers.
• Excellent analytical and organizational skills.
• Capable of working with ambiguity and change.
• You’re inclusive, adapting your style to the situation and diverse global norms of our people.
• An avid learner, you approach challenges with curiosity and resilience, seeking data to help build understanding.
• You’re collaborative, building relationships, humbly offering support and openly welcoming approaches.
• Innovative and creative, you proactively explore new ideas and adapt quickly to change.

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