Property Management Administrator

Link Logistics Real Estate (“Link”) is a leading operator of last-mile logistics real estate. Established by Blackstone in 2019, the company connects consumption, technology, and the supply chain across its portfolio, which spans more than half a billion square feet. With more than 5 percent of U.S. GDP flowing through our spaces, we leverage our scale, proprietary data and insights, and foundational focus on sustainability to drive success for our customers’ businesses and deliver value for our stakeholders. Link Logistics strives to be the most equitable and inclusive industrial real estate company in the business. We put our people, customers, and communities first and find ways to make a conscious, positive impact where we live and work, prioritizing diversity, equity and inclusion (DEI) across our workforce to deliver an optimal employee experience. Every day, we work to reinvent and lead our industry forward by thinking bigger and challenging the status quo.

Because we believe that good business must be synonymous with doing good, strong environmental, social and governance practices are foundational to our identity as a firm. These practices include setting ambitious goals to combat climate change, partnering with local nonprofits, and prioritizing internal diversity, equity, and inclusion efforts. We seek to use our position, ideas, and influence to drive progress in our industry and the wider world.  At Link, we give our customers space to grow—and we give people space to grow, too.

The Property Management Administrator helps to ensure long-term occupancy in company properties by providing the highest level of customer service to tenants, maintain the appearance of assigned properties, manage the operating costs, and manage capital expenditures for assigned properties. Assist with monitoring the overall financial health of all properties within the assigned Portfolio. Position reports to the Property Manager or Senior Property Manager.

RESPONSIBILITIES:

• Customer Service: Interface directly with our tenants to ensure their needs are met with a high level of customer satisfaction.

• Utilities: Facilitate utility transfers, shut-off resolution, and set up for acquired properties.

• Commissions: Complete leasing commission calculations, job set-up and invoice processing.

• Invoice Processing: Review accuracy of invoices processed through and input proper invoice coding for Property Manager approval. - Insurance: Manage tenant and vendor COIs for assigned properties.

• Notices/ Letters: Send out tenant notice letters as needed.

• Work Orders: Help to maintain work order system to ensure that tenant service calls are handled to 100% customer satisfaction.

• Contracts: Assist in bidding of contacts by producing bid summaries and drafting and uploading service contracts into Yardi as per negotiated terms. Ensure appropriate insurance coverage as per company standards.

• Financial Responsibility: Assist in the collection of accounts receivable.

• Special Projects

• Assist with acquisition and disposition of company assets through due diligence requests.  

PHYSICAL DEMANDS   
Nature of work requires an ability to effectively communicate and exchange information, collect, compile, organize and prepare work documents, and operate standard business office equipment.   

WORKING CONDITIONS   
Work performed in a general office environment.  May require availability for weekends and over-time during peak periods.   

QUALIFICATIONS:

• Property or building management experience handling customer service and administrative issues related to real estate management is preferred

• Proficiency in MS Office. Experience with Yardi strongly preferred

• Excellent verbal and written communication skills

• Ability to speak effectively before tenants or employees of organization

• Self-motivation, determination, and initiative in a team environment Demonstrate high attention to detail

• Ability to multi-task effectively in a fast-paced work environment

• BA or BS in Finance, Real Estate, Business Management preferred

Link provides a variety of benefits to employees, including health insurance coverage, retirement savings plan, paid holidays, paid time off.

The direct compensation and benefits described above are subject to the terms and conditions of any governing plans, policies, practices, agreements, or other materials or documents as in effect from time to time, including but not limited to terms and conditions regarding eligibility.

EEO Statement

The Company is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant, employee, or other covered person based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, caste, immigration status, religion, religious creed (including religious dress and grooming practices), sex, gender, gender expression, gender identity, marital status, sexual orientation, pregnancy (including childbirth, lactation or related medical conditions), age, national origin or ancestry, citizenship, physical or mental disability, genetic information (including testing and characteristics), protected leave status, domestic violence victim status, or any other consideration protected by federal, state or local law. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email [email protected].