Department Coordinator 1

Department:

Pan African Studies

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R107651

Minimum Requirements:

High School Diploma/GED or an equivalent combination of education and experience. Grade 1 (Hourly)

Position Description:

The Department Coordinator is responsible for ensuring the efficient daily operations of the Department of Pan-African Studies (PAS), supporting its academic mission and public-facing programs. As the department’s primary full-time staff member, the Coordinator works closely with the Chair, faculty, students, and campus partners to manage internal operations, academic processes, events, communications, and student support services. The role requires strong administrative skills, discretion, professionalism, and the ability to collaborate effectively across academic and community contexts. This is an 80% FTE position (30 hours/week).

Duties may include:

Office Administration

• Assist with day-to-day office operations, including ordering supplies, scheduling, communication, and file organization.

• First point of contact for students and visitors; respond to inquiries via phone, email or in-person.

• Serve as liaison to Physical Plant and campus facilities staff for maintenance requests and space management.

• Help ensure that departmental offices and shared spaces remain clean, safe, and welcoming.

• Track minor repairs and coordinate service requests related to technology, furniture, or environmental needs.

• Participate in trainings and administrative meetings as needed.

Academic Support

• Assist the department Chair with departmental calendar, correspondence and scheduling meetings, courses, and classroom reservations.

• Assist with faculty recruitment logistics and onboarding activities.

• Assist with preparation of faculty work plans, and performance reviews in accordance with university guidelines

• Maintain student files and departmental databases for both undergraduate and graduate programs.

• Coordinate logistics for departmental events, presentations, workshops or special initiatives.

• Assist students with forms, deadlines and general program information.

Financial Support

• Work with the A&S Business Center to process procurement requests, vendor payments, and monthly ProCard reallocations, following established financial policies and procedures.

• Assist with basic budget tracking.

• Compile enrollment and event participation data.

Other duties as assigned.

Target Compensation Maximum:

Target Compensation Minimum:

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at[email protected]or by phone 502-852-6258.