Job Posting Title:
Executive Director of Orientation and Family Engagement
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Hiring Department:
Office of the Dean of Students
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
Purpose
The Executive Director of Orientation and Family Engagement will lead the university’s comprehensive onboarding experience for new students and their families. Housed within the Office of the Dean of Students, this role ensures a seamless transition from admission to active student life, aligning Orientation efforts with student involvement, leadership development, and wrap-around support services. The Executive Director will directly supervise the Associate Director of Orientation and the Associate Director of Texas Parents, collaborate closely with First-Year Experience and other DOS units, and serve as the primary liaison for academic units at the University in relation to Orientation.
Responsibilities
Strategic Leadership & Program Integration
· Design and implement a comprehensive Orientation program that reflects the mission of the University, focusing on preparing for academics at UT, fostering involvement, and creating a welcoming environment for all Longhorns
· Integrate Orientation experiences across academic units and with key involvement opportunities, such as student organizations, leadership programs, and family engagement initiatives to create a holistic onboarding experience
· Collaborate with Enrollment Management, University Events and Experience, and academic units to ensure alignment with institutional goals and enrollment trends
Supervision & Team Development
· Provide direct supervision and strategic guidance to the Associate Director of Orientation and the Director of Texas Parents and oversee the entire Orientation and Texas Parents staff portfolios
· Support cross-functional collaboration among DOS units, including First-Year Experience, Student Outreach and Support, Student Organizations, and major departmental initiatives, such as Conversation Navigation and curricular and co-curricular alignment
Communication & Stakeholder Engagement
· Partner with Enrollment Management and CSUs to maintain continuity in messaging and planning across the student lifecycle
· Serve as the primary liaison for University Events and Experience to create a uniform experience for all students and families attending Orientation
· Direct university outreach to families, ensuring transparent and timely communication about University resources and events
· Represent DOS in and lead campus-wide committees and initiatives related to student transition and engagement
· Ensure consistency in the student experience by scaffolding support and involvement towards other DOS initiatives and unit programs
Operational Oversight & Assessment
· Lead logistical planning for Orientation sessions, including scheduling, registration, and data tracking
· Manage departmental budgets and staffing resources, ensuring efficient operations and strategic investment
· Conduct regular assessments and national environmental scans to evaluate program effectiveness and inform continuous improvement
· Remain informed and up-to-date regarding national and state laws, national trends, and University policies that may impact Orientation efforts and family engagement
· Other duties as assigned
Required Qualifications
· Master’s degree in student affairs, higher education, or a related field.
· At least 8 years of progressive experience in Orientation or related programs, including experience at a leadership level.
· Experience supervising professional staff.
· Knowledge of federal and state laws, and University policy.
· Experience conducting planning and assessment activities.
· Excellent communication skills with the ability to acquire information/ideas from others.
· Ability to collaborate and share resources based on programmatic needs.
· Demonstrated ability to factor functional concerns/needs into strategy.
· Capability to delegate functional tasks to direct reports and engages others in achieving strategic initiatives.
· Experience managing a budget or advising on finances.
· Demonstrated ability to work collaboratively with students, faculty, administration, and external stakeholders.
· Professional demeanor and ability to maintain sensitive information.
· Excellent interpersonal, written, and verbal communication skills including presentations, written correspondence, and reports.
· Equivalent combination of relevant education and experience may be substituted as appropriate.
Preferred Qualifications
· 10 years or more experience in Orientation or related programs.
· Experience creating and implementing a vision for transition programs.
· Experience with parent and family engagement.
· Experience at a large, public institution.
· Demonstrated work with and understanding of reputational and financial risks.
· Experience building partnerships and collaborating across departments, particularly academic units and enrollment management.
· Experience supervising Associate Director or Director level staff.
· Proven ability to assess program and learning outcomes qualitatively and quantitatively.
Salary Range
$135,000+, commensurate with experience.
Work Shift
May require weekend and/or evening work
Required Materials
Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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