Radiology Associate

Education Required:  High School Diploma or equivalent

Experience Preferred:   At least one year experience in an administrative support role in a patient care setting.

Other Skills/Knowledge Required:

• Basic computer knowledge

• For safety and quality reasons, must be able to read, write and communicate effectively in English with patients, visitors and fellow members of the hospital team.

• Excellent customer service and communication skills.

• Keyboard skills

JOB FUNCTIONS

As part of the Winchester Hospital Imaging Services, this position performs the following functions, often simultaneously.

• Provides administrative support for the department and staff so that the clinical team and radiologists can concentrate on providing superior care.

• Provides non-clinical assistance to the staff to improve patient satisfaction, increase patient flow and improve the overall operations of the department.

• Greets patients and visitors timely, in a manner that is respectful and empathetic.  Answer questions, directs the individual or question, as appropriate to ensure efficient department flow and patient/family satisfaction.

• Answers the telephones; answering questions, directing calls to other team member and/or taking messages and expediently passing on information.

• Processes orders utilizing the electronic medical record and manual orders.  Questions unclear orders and seeks clarification from the clinical staff and/or medical staff.

• Copies and faxes paperwork as necessary to expedite the patient care process.

• Answers common, non-clinical/complex questions and escalates questions as appropriate.  Provides general information regarding the Hospital. 

• Directs individuals to their desired location, which may involve looking up information such as patient appointments and reviewing the computer system to assess the appropriate location.  Provides verbal as well as written directions throughout the facility (ies).

• Confirms patients scheduled appointments as needed; providing patient exam preparation instructions and verify clinical scheduling questionnaire accuracy.

• Disseminates information to waiting patients and family members/friends as directed by clinical staff and/or as allowed by department procedures.

• Makes rounds throughout the waiting area, providing non-clinical comfort measures to patients and their family members, such as blankets, beverages, ice, etc. 

  • Seeks direction from clinical staff when appropriate. 

  • Answers patient, family members and other visitors’ questions about wait times and delays and the reason for delays without jeopardizing confidentiality.  

  • Is empathetic to patients and the families, being sensitive to their emotional, cultural and spiritual needs.

  • When appropriate takes service recovery measures to both patients and their family members.  Informs the nurse/providers of potential service recovery issues.

• Provides wheelchair assistance for patients as requested.

• Coordinates patient transportation requirements as needed.  Provides assistance with the telephone as necessary.

• Schedule urgent/stat exams appointments directly with the ordering provider.

• Monitor software for Stat results; processing Stat results appropriately, verifying and documenting receipt of Stat results.

• Monitor potential exams ordered for modalities with Call in Process, when technical are not assigned.  Manage order requests, following specific guidelines.

• Export imaging studies to a CD; for patient pick up, Inpatient/ED patient transfers and medical staff.

• Upload CD imaging studies from external facilities into PACS; for comparison or review by the clinical staff and/or the radiologists.

• Communicates to appropriate department/individuals when patient/visitor has arrived.

• Provides telephone coverage, receiving and transferring calls as appropriate.

• Enters patient demographic and other pertinent information into the system as directed and/or performs other basic data entry functions.

• At the request of the Supervisor, may call-in staff during staffing shortages.