Records Technician

Job Posting End Date: October 9, 2025 at 11:59pm CSTHiring range: $45,177.60 to $53,081.60 ($21.72 to $25.52 per hour). Starting rate will depend on experience, education, and qualifications. Advancement opportunities exist for individuals motivated to move up within Anoka County.

Come join our team at Anoka County where you can serve your community while enjoying the benefits of work-life balance! This includes 24 days paid of flexible time off and up to 12.5 holidays your first year.

In order to be considered for this position, information to support your answers must be included in your application. A resume attachment is optional and cannot be used in place of this application. Applications must be received by the closing deadline of 11:59pm on 10/09/2025 in order to be considered.

Position Description

The mission of Anoka County Community Corrections is Working to Build a Safer Community. We are committed to leading through the implementation of innovative, research based and result driven services. Our belief is that individuals can change, and that public safety is enhanced through our balanced approach of targeted interventions and accountability. Records Technicians are responsible for entering data from court orders, pre-sentence investigations, police reports, treatment and counseling information, DNA, and other criminal justice documents. This position has a primary focus on data entry into the court services tracking system (CSTS) database.

Anoka County’s Human Services division is committed to working with people to improve lives through collaboration across its five departments: Community Corrections, Community Social Services & Behavioral Health, Economic Assistance, and the Job Training Center.

This is a full-time, non-exempt, on-site position. Interviews will begin the week of October 13th, 2025, for those selected to move forward in the hiring process.
 

Pay & Benefits

• Salary: $45,177.60 to $53,081.60 ($21.72 to $25.52 per hour).
• 2025 Anoka County Salary Schedule Grade 26: $45,177.60 to $60,964.80 ($21.72 to $29.31 per hour).
• 24 days of paid flexible time off and up to 12.5 paid holidays.
• Comprehensive insurance, including medical, dental, vision, flex benefits and more at  https://www.anokacountymn.gov/benefits
• Medical and dental clinic exclusive to employees, located at the Anoka County Government Center.
• Pension plan and other retirement investment options.
• Advancement/professional development opportunities.

Work Location

• This position will work in the Adult Corrections Office at the Anoka County Courthouse, located at 2100 3rd Ave, Anoka, MN 55303.
• Expected work hours are Monday – Friday 8:00 a.m. – 4:30 p.m.  
• This position will include a rotating early shift every 4th week from 5:30 a.m. to 2:00 p.m.

Job Duties and Responsibilities
These examples are not all inclusive and are intended to be illustrative of primary responsibilities of an Anoka County Records Technician.

• Update and maintain the Corrections database CSTS by performing data entry of all pertinent information and court documents.
• Utilize OnBase to enter data from data entry workflows, including high, low, and notifications.
• Create and maintain daily, weekly, and month-end reports to support the department needs for day-to-day operations.
• Collect and verify confidential information to confirm identity of offenders.
• Update existing client records from various court documents such as: warrants, modification orders, violations, summons, computer information forms (CIFs), court data sheets, discharges, etc.
• Access various websites to search for specific information on outcomes of cases, conditions of probation, and court orders.
• Communicate with Probation Officers on any clarification of client, case, and document information including data entry into the Corrections database CSTS, indexing of documents, and managing / processing workflows.
• Conduct record checks through the BCA, driver’s licenses checks, Minnesota court information system (MGA), jail and corrections databases.
• Draft and maintain instructions, and other documentation, around data entry processes and procedures specific to Anoka County Community Corrections.
• Scan and index documents into the electronic document management system OnBase.
• Utilize and interpret information from various documents and computer programs.
• Participate in the rotations of duties for three areas including data entry, indexing & workflows, and bails.
• Conduct record checks through the BCA, driver’s licenses checks, Minnesota court information system (MNCIS), jail and corrections databases.
• Review and ensure accuracy of court orders, booking lists and computer records.
• Complete adult corrections data entry duties as needed.
• Complete all BCA certifications and security awareness trainings, in addition to mandatory department and county trainings.

Qualifications and Requirements:

Minimum Knowledge, Skills, and Abilities Needed

• High school diploma or equivalent education.
• Must successfully pass a criminal background check, including fingerprinting.
• Able to complete and pass security awareness training to obtain Bureau of Criminal Apprehension (BCA) and/or Criminal Justice Information Services certification within six months of hire.

Preferred Knowledge, Skills, and Abilities Needed

• Associate degree or higher in business, human services, administration, or closely related field.
• Two years (2,080 annual hours) or more of job-related data entry experience.
• Job-related experience in a correctional agency or legal environment.
• Strong verbal and written communication skills.

Physical Demands and Work Conditions

• Standard office environment. 
• Vision abilities required by this job include close vision, distance vision, and the ability to adjust focus, such as to work on computers. Ability to see colors, shades, and brightness. 
• Hearing abilities required for general and phone communication, signals, and machine sounds. 
• Assignments are sedentary, occasionally alternating between sitting, standing, walking, crouching, and kneeling as required to perform job responsibilities. Frequent wrist and finger manipulation to complete computer work. 
• Occasional lifting of 10-20 lbs. 
• Equipment used includes computers, phones, and standard office equipment. 
• Occasional travel to other county work sites as needed. Travel between work sites may require driving a county vehicle and/or a personal vehicle. 
• Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions.

Selection Process

It is important that your application show all the relevant education and experience you possess. This information will determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions.

Pre-employment Requirements

Anoka County has determined that successfully passing a pre-employment criminal/driving background check, drug screen and DOT physical, and/or other qualifications checks may be necessary for certain positions. Applicants may be required to sign an informed consent form allowing the County to obtain to conduct such screenings and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

About Anoka County

As the fourth largest county in Minnesota, we depend on the diversity, dedication, determination, and innovation of our employees. We offer a wide range of career opportunities for people with a variety of personalities, abilities, knowledge, and life experiences who can come together for the single purpose of serving Anoka County’s 369,000 citizens in a respectful, innovative, and fiscally responsible manner. If your career aspirations resonate with our mission, we invite you to Find Your Path with Anoka County!  Hear from other Anoka County employees here.

Commitment to Affirmative Action and Equal Opportunity Employment

Anoka County is committed to the principles of our Affirmative Action Plan and Equal Employment Opportunity. It is the policy of Anoka County to recruit, hire, train, and promote persons in all job titles, without regard to race, color, creed, religion, sex (including pregnancy and gender identity), national origin, marital status, genetic information, status with regard to public assistance, physical ability, sexual orientation, or age except where such status is a bona fide occupational qualification. It is the policy of Anoka County to make employment decisions in a manner that will further our Affirmative Action Plan and Equal Employment Opportunity.

If you require accommodations or have any other questions regarding this job posting, please call the Anoka County Human Resources Department at 763-324-4300 and reference the posting title and number. If you have questions about the hiring process, please visit: https://www.anokacountymn.gov/4411/Application-Process

Anoka County is an Equal Opportunity Employer, please see our EEO policy: https://www.anokacounty.us/401/Diversity-EEO